Position Summary
The Office of SEMO Online and Graduate Services at Southeast Missouri State University is dedicated to supporting student success and academic progress. The Online Program Specialist plays a vital role in advising, onboarding, and retaining online and domestic graduate students. This position requires a professional who thrives in a fast-paced, student-centered environment, can manage multiple priorities simultaneously, and is motivated by helping students achieve their educational goals.
While this position primarily supports online learners, it is based on campus. A hybrid schedule may be considered after successful completion of training and demonstration of proficiency in job duties.
This role operates in a fast-paced, student-centered environment that requires frequent multitasking, proactive communication, and attention to detail. While the work can be challenging and requires managing high volumes of student interactions, it is deeply rewarding; each day offers opportunities to help students reach their educational and career goals.
Primary Responsibilities
- Provide academic advising to online and domestic graduate students through in-person, phone, email, and virtual appointments
- Guide students through the onboarding process, including transfer credit evaluations, course substitutions, and program selection to align with individual goals
- Support students facing academic, personal, or financial challenges by connecting them with appropriate university or community resources
- Implement proactive communication and retention strategies consistent with SEMO's flipped advising model
- Monitor student enrollment and progress, identify at-risk students, and take timely action to support retention and degree completion
- Collaborate with academic departments and colleges to coordinate course offerings and ensure timely degree progression
- Lead and supervise graduate assistants and student employees supporting online and graduate program initiatives
- Participate in recruitment activities, representing SEMO Online and Graduate Services at events and in communications with prospective students
- Maintain accurate and timely records and create and run reports using systems such as Banner, Degree Works, SupportNET, and Microsoft 365
- Stay informed of best practices in distance education, online learning, and academic advising through professional development
- Serve as a liaison between SEMO Online and designated academic departments, sharing data, trends, and student insights to support institutional decision-making
- Maintain knowledge in distance education, online learning, and academic advising by attending workshops, conferences, webinars and reviewing research
Required Qualifications
- Bachelor's degree. A Bachelor's Degree in counseling, higher education, student affairs, or a related area is a plus.
- Demonstrated excellence in customer service
- Demonstrated ability to communicate effectively and professionally both written and verbally
- Strong time management skills
- Proficiency with technology and data systems, including Microsoft 365; ability to learn and navigate multiple software platforms efficiently
- Experience using data and reports to make informed decisions or improve processes
- Demonstrated problem-solving skills, including the ability to analyze situations, identify solutions, and implement effective action plans
- Demonstrated conflict-resolution skills with the ability to manage emotional or stressful student situations calmly and constructively
- Demonstrated ability to prioritize multiple tasks effectively
- Strong organizational skills with accuracy and attention to detail
- Demonstrated ability to adapt to change, pivot quickly in response to shifting priorities, and maintain productivity
- Ability to work independently with minimal supervision, exercising sound judgment and initiative
- Knowledge of academic advising, student services, or a related higher education field is a plus
- Experience supervising or mentoring employees is a plus
Required Information & Deadline
Application Deadline: To ensure full consideration, applications must be received by September 4, 2026. The position is available immediately and will remain open until filled.
To Apply: Complete the application by clicking on the APPLY button at the top of the page. You will need to submit the following in order for your application materials to be complete.
- Cover letter
- Current resume
- Names and contact information of three professional references may be asked for later, if not previously submitted
Additional Information
About Southeast Missouri State University (SEMO): Founded in 1873 and accredited by the Higher Learning Commission, Southeast Missouri State University provides student-centered education and experiential learning with a foundation of liberal arts and sciences, embracing a tradition of access, exceptional teaching, and commitment to student success that significantly contributes to the development of the region and beyond. SEMO values access to high-quality, affordable education with a broadly representative student body, faculty, and staff that respects and celebrates a diverse learning community in a global society.
SEMO Fast Facts
SEMO Strategic Action Plan
To apply, please visit https://www.schooljobs.com/careers/semoedu/jobs/5457433/online-and-graduate-program-specialist-semo-online-and-graduate-services
Southeast Missouri State University is committed to providing equal employment opportunity and to the principles of affirmative action. In accordance with this commitment, and in compliance with the requirements of applicable laws, it is the policy of the University to provide equal opportunity for all applicants and employees in its employment practices, without regard to race, color, ethnicity, religion, national origin, sex, sexual orientation, gender identity, age, genetic information, disability, or protected veteran status. The University believes that a diverse University community advances the academic purposes of the University and enhances the working and learning environment.
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