Open Access and Repository Assistant

University of Oxford

Location: Oxford

Salary: £28,437 to £32,108 per annum. Grade 4

Hours: Full Time

Contract Type: Fixed-Term/Contract

Placed On: 17th September 2025

Closes: 8th October 2025

About the role

We are seeking an Open Access and Repository Assistant to join the Open Access Collections Team within the Bodleian Libraries, working to support Open Access at Oxford, whilst supporting the maintenance and development of the Oxford OA Payments system and Oxford University Research Archive (ORA).

The postholder will be primarily responsible for processing funding applications for academic outputs. For some open access pathways, a fee must be paid. This fee is referred to as an Article Processing Charge (APC) or a Book Processing Charge (BPC). The Open Access Collections Team, within the Bodleian Libraries, is responsible for the administration of APCs and BPCs for the University of Oxford. Equally, the Team is responsible for compliance checks and corrections for these outputs.

This Open Access and Repository Assistant post within The Open Access Collections Team will focus on processing applications for UKRI, WT, BHF and CRUK funded research, and deal with the processing and payment of invoices, and the production of reports when required. The post will require regular contact with academics, publishers and various other stakeholders. Checking outputs licenses, deposits and embargoes will be a fundamental part of the role.

This is a fixed-term post for 12 months, working full-time for 36.5 hours per week.

After initial training, this role supports home working up to 3 days a week. Varies on responsibilities.

About You

The postholder will be computer literate and have good attention to detail. Good interpersonal and communication skills, as well as the ability to work independently and part of a team are also essential. Proven experience in administrative work, with some experience in dealing with financial data, such as working with a computerised accounting system (e.g. Oracle Financials) is desirable.

Diversity

Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies.

How to apply

You will be required to upload your CV and the attached supporting evidence form as part of your online application. The supporting evidence form lists each of the essential and desirable selection criteria, as listed in the job description – please explain how you meet each one. Both documents listed above must be submitted to be considered for this role.

We aim to provide a supportive working environment and are happy to discuss training and professional development opportunities. The Chair of this recruitment panel will be Luke Taylor, Open Access and Repository Supervisor Lead, who can be contacted with enquiries relating to the role (luke.taylor@bodleian.ox.ac.uk). General queries about the recruitment and application process should be directed to the Recruitment team within our Human Resources department (recruitment@glam.ox.ac.uk).

Please discuss secondments with your line manager in the first instance, as you must have their agreement that you can be released for a secondment before you submit an application https://hr.admin.ox.ac.uk/secondments

Only applications received online by 12.00 midday (BST) on Wednesday 8th October 2025 can be considered. Interviews are expected to take place on Wednesday 29th October 2025.