"Operations Administrator - Pre-Award and Research Development"

NYU Abu Dhabi is pioneering a new model of higher education for a global world, dedicated to excellence in teaching and research and to advancing cooperation and progress on humanity’s shared challenges. Drawing on the strengths of the NYU global network, it offers an outstanding liberal arts and sciences education to students from the United Arab Emirates, the United States, and around the world, with a distinctive focus on intercultural understanding and leadership. It supports innovative research and graduate education programs that push forward the frontiers of knowledge and respond in powerful and interdisciplinary ways to vital global and local challenges.

Position Summary

Applications are welcome from all qualified candidates. In line with UAE regulations, Emirati candidates are encouraged to apply.

New York University Abu Dhabi (NYUAD) seeks to appoint a Operations Administrator reporting to Senior Director, Research Administration & Services.

The Administrator will provide essential operational and administrative support to the Research Capacity Building (RCB) Unit (50% of role). This role focuses on ensuring the smooth day-to-day functioning of the Kawader Research Assistantship Program and other RCB initiatives. The Administrator will assist with recruitment, logistics, communication, and documentation, enabling the effective delivery of capacity-building programs. The other 50% of the time, this role will support the Office of Research Administration & Services. This may include, assisting in database management, scheduling meetings, and other administrative tasks.

Job Responsibilities:

• Administrative Support
  • Database management (contracts and Research Development)
  • Document preparation for signature
  • General administrative tasks
  • Newsletter generation
• Administrative & Program Support for RCB Initiatives
  • Recruitment Assistance: Support application screening, schedule interviews, and maintain recruitment trackers for Kawader and other RCB programs
  • Calendar & Logistics: Coordinate meetings, manage calendars, and organize logistical needs for RCB activities
  • Document Preparation: Draft routine correspondence, maintain spreadsheets, and provide proofreading/formatting for reports and presentations
  • Information Hub: Act as the first point of contact for program inquiries, escalating complex issues to the RCB coordinator and leadership
  • Office Operations: Provide general office support, ensuring smooth daily operations across the unit’s programs.
• Communication, Records & Outreach Management for RCB
  • Web & Materials Updates: Keep RCB program webpages current; assist with simple design of flyers or materials for outreach and visibility
  • Reporting Support: Compile program data and activity reports; assist in preparing updates and presentations for supervisors
  • Task Prioritization: Support supervisors in tracking deadlines, managing priorities, and providing guidance to intern
  • Recordkeeping: Maintain organized records of recruitment and program activities, ensuring accuracy and accessibility
  • Stakeholder Coordination: Support effective communication between researchers, faculty, and staff to facilitate program operations

Required Education:

Bachelor's Degree

Required Experience:

• 5+ years of professional experience in contract management, drafting and negotiating terms and conditions, or an equivalent combination of education and experience
• Strong written and verbal communication skills
• Strong analytical skills
• Ability to prioritize and respond to need of a wide range of divergent interests

Preferred Education:

Master's Degree or professional qualification in Law or Contracts

Preferred Experience:

5+ years experience in a research university setting