"Operations Assistant, Startup and Innovation Collaboratory (CoLab)"

Position Summary

The Startup and Innovation Collaboratory (CoLab), a campus-based entrepreneurship and innovation center, is accepting applications for an Operations Assistant (SL-2). This role is responsible for the administrative and operational duties necessary to manage a fast-paced department focused on supporting and empowering student innovators and entrepreneurs.

Responsibilities include:

• Financial Management: Managing all purchasing and vendor payments, expenditure tracking, competition prize award submission and distribution, financial policy compliance.
• Human Resources: Oversee recruitment, appointment, and supervision of student employees, serve as point of contact for human resources questions and policies.
• Administrative Support & Operational Efficiency: Manage space requests and facility’s needs, ensure event calendars are up-to-date, track engagement data, prepare office for daily use.

Due to the nature of our work, some weekend and evening hours will be required.

The CoLab offers a fun and collaborative team environment focused on producing innovative and impactful programs for students. The preferred candidate will have a proactive and solutions orientated outlook, be self-motivated, possess an acute attention to detail and customer service focus. Occasional evenings and weekends may be required.

Learn more about CoLab.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications

• Associate degree with a minimum of 2 years of administrative experience or bachelor’s degree is required
• Proficient in Microsoft Office Suite, especially Excel
• Professional experience in financial and budget management
• Strong written, verbal, and interpersonal skills and comfort interacting with student populations
• Adaptable to working effectively during seasons of high or fluctuating activity levels
• Detail oriented with excellent organizational and time management skills
• Proactive, with the ability to problem solve or seek answers from appropriate sources

Preferred Qualifications

• Bachelor’s degree
• Professional Experience in a Higher Education environment
• Competence and high comfort level with learning software platforms (Cognito, Monday.com)
• Proficient in university business systems (eptf, Shopblue, SIRI, RF Report Center)

Salary Range

$51,261 - $53,000