Operations Associate

Job Summary

The primary purpose of the Operations Associate is to enhance the effectiveness of the College of Pharmacy’s Budget and Operations Office. This is accomplished by ensuring the day to day and weekly activities required to allow the College to function and meet its goals are completed in a timely and professional manner.

Knowledge, Skills and Abilities

Individuals must possess the knowledge, as well as the following skills and abilities or be able to perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

Knowledge:

• Must have a working knowledge of current computer connection formats, USB, HDMI, (and other commonly used computer inputs/outputs).
• GOOGLE Applications
• SharePoint – used extensively
• Adobe Acrobat – used daily
• Banner and Banner Self Service
• Zoom – used daily
• MS Teams
• Concur – Travel Management
• Elixir procurement system

Skills:

• Excellent computer skills in order to proficiently use Windows, and Apple computers. Microsoft Office Suite.
• Strong math skills, including the ability to write and use standard formulas in MS Excel.
• Strong verbal and written communication skills.

Ability:

• Ability to effectively communicate University and College Policies.
• Communicate budget balances and account transactions in clear language with administration, faculty, staff, and students.
• Demonstrate a commitment to working for an organization that values and promotes humanism.

Required Qualifications

Education:

• Associate degree in business, accounting, or related field.

Experience:

• 1 year of budget operations, procurement operations, bookkeeping or related experience.

Preferred Qualifications

• Candidates holding a certificate in bookkeeping are preferred.
• Candidates with experience working in accounts payable or accounts receivable in an academic setting are preferred.

Classification Pay Scale

In compliance with SB 1162, Western University of Health Sciences is providing a pay scale for this position. The pay scale reflects the minimum and maximum target for new hire salaries for this position. Within this range, the individual pay is determined by a variety of factors, including but not limited to job-related skills, experience, relevant education or training, and work location. Please note that the compensation details listed reflects the base salary only.

Expected Pay Scale

• Minimum: $23.00 Hourly
• Maximum: $24.48 Hourly

Posting Date:

10/31/2025

Closing Date:

10/31/2026

Essential Job Duties

To apply, visit https://jobs.westernu.edu/postings/34759