Operations Coor

The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential.

Join the Ole Miss Family — Build Your Legacy Here!

Department:

Biology Department

Job Summary:

Provides complex administrative support to a department or group of professionals in support of unit goals.

Job Description:

• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations.
• Serves as a first point of contact for individuals and groups, greets arrivals, and provides basic organizational information via phone, in person, and through other communication mediums, routing more complex inquiries to the appropriate entities.
• Processes, enters, tracks, and reconciles financial transaction and human resources data.
• Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums.
• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision.
• Maintains organization and updates physical and electronic records related to work operations according to established policies and procedures.

Applications must be submitted online (https://careers.olemiss.edu) and should include:

• A cover letter outlining interest and suitability for the position,
• A resume

Review of applications will begin immediately and continue until the position is filled. The appointment is expected to begin August 03, 2026. Questions about the position may be addressed to the search committee chair Gwen Rogers(grrogers@olemiss.edu).

Job Responsibilities:

• Assists with the daily operations of the department.
• Completes departmental SAP requirements such as facility and telecommunications work orders.
• Posts events through the University event management program.
• Participates in the production, duplication, and distribution of various materials.
• Maintains timelines for job completion and monitors completion of tasks.
• Update departmental website and digital signage, as needed.
• Update Faculty/Staff Building Directory.
• Accept departmental forms for undergraduate or graduate students.
• Compiles information and prepares reports for internal/external use.
• Process hiring of students.
• Perform departmental data entry for course scheduling.
• Assist the graduate program coordinator (GPC) and grad students with registration.
• Perform override in Experience.
• Perform Conditional booking for advanced coursework.
• Organize events related to student recruitment and retention.
• Organize social events for students.

Education Qualifications:

High School (Required)

Experience:

Relevant experience | 2 Years | Required

Compensation:

$16.94 - $25.42