Operations Coordinator, Meditz College (part-time)

Scheduling student appointments for Assistant Deans/Assistant Director

Managing CAS Dean’s Office resource email account, inclusive of responding and/or triaging messages as appropriate, such as:

• Course Withdrawals
  
  
• Academic Standings: Mid-term Estimates /Early Alerts
  
  
• Under-registered/Not Registered/Holds
  
  
• Registration
  
  
• Transfer Files
  
  

Prompt response to messages sent to casdean@fairfield.edu inbox

• Understanding of Frequently Used Policies
  
  • Knowledge of all academic related policies and procedures in Undergraduate Course Catalog
    
    
  • Ability to understand and assist student in general policy/procedures such as: Course withdrawal process, academic deadlines per the academic calendar, credit/no credit, voluntary withdrawal process, credits from another institution, FERPA
    
    

• Docfinity – Electronic Filing System
  
  • Organization and management of documentation to student electronic files
    
    

• Project-Oriented Tasks
  
  • Managing student appointment data
    
    
  • Oversight and management of Assistant Dean/Director calendars/student appointments
    
    
  • designing of flyers and posters in Canva as needed
    
    

• Manage Forms/Transcripts: Online Forms
  
  • FERPA (Family Educational Rights and Privacy Act) compliance
    
    
  • Maintenance of electronic student records
    
    
  • Comprehensive student form management (Major, Minor, School Change, etc.)
    
    • Provide guidance to students on completion of forms
      
      
    • Distribute forms to appropriate dean for approval
      
      

• Office Maintenance
  
  • Ordering office supplies
    
    
  • Oversight of maintenance for office printer
    
    
  • Distributing incoming mail
    
    
  • Submitting work orders and maintenance requests
    
    
  • Managing room reservations for Canisius Hall Room 8 conference room through the EMS platform
    
    

• Special Projects for Assistant Deans/Assistant Director and other Dean’s office staff as needed
  
  

Work Schedule: 25 Hr. / week

Employee Type: Non-Exempt (Hourly)

Applicable to all positions:

Performs such other duties, responsibilities, and activities as required by supervisor and as departmental/University needs indicate.

Disclaimer

The above information indicates the general nature and level of work performed by employees within this classification. It is not designed to contain, and should not be interpreted as containing, a comprehensive inventory of all duties, responsibilities, activities, and/or qualifications required or expected of employees assigned to this job. Duties, responsibilities, and activities may change and new ones may be assigned at any time, with or without notice.

Category:

Academic - Staff

Performs such other duties, responsibilities, and activities as required by supervisor and as departmental/University needs indicate.

*Disclaimer

The above information indicates the general nature and level of work performed by employees within this classification. It is not designed to contain and should not be interpreted as a comprehensive inventory of all duties, responsibilities, activities, and/or qualifications required or expected of employees assigned to this job. Duties, responsibilities, and activities may change and new ones may be assigned at any time, with or without notice.

All offers of employment are contingent upon a satisfactory background check.

Fairfield University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Load a resume or CV first, then upload supporting documents including a cover letter at the bottom of the third page under the "My Experience" section where it says to upload a Resume/CV. You will be able to upload up to 5 other documents in this section. You will be unable to edit your application, so please have all documents available before applying. Faculty Positions : If you need to upload more than 5 documents, please either combine them to upload or email the additional documents to the applicable contact in the job description. Staff positions : If you need to upload more than 5 documents, please either combine them to upload or email them to hr@fairfield.edu