Operations Coordinator

Track expenses and discrepancies, process invoices, and assist with budget management and procurement oversight

Supervise the work of employees in supporting roles, including students and temporary staff

Interpret policy and develop procedures

Organize and manage meetings

Perform research and analysis on specific issues, as required, and independently prepare non-routine letters and/or reports

Establish efficient office/business practices and procedures, including implementation of technology solutions

Facilitate training in administrative practices and procedures

Support administrative activities for programs

Plan, implement and coordinate special projects, staff, and resources

Prepare management reports and conduct workshops

KSA’s and or Competencies required to successfully perform the work:

Excellent interpersonal and communication skills

Strong skills in:

• Business Administration
• Budgeting, accounting, analysis and reporting
• Microsoft Office Suite with proficiency in Excel and spreadsheets or other budgeting tools
• Organization and Problem Solving
• Time Management

Demonstrated working knowledge of:

• Relevant best practices
• Applicable federal and state regulations and policies and procedures

Demonstrated ability to effectively:

• Apply vision and tactics to accomplish goals
• Manage stakeholders
• Initiate and execute plans in a high-paced environment
• Build and manage operations

Mastery of administrative tools, technology, and budget management

Education, Experience, and Licensure, Certification required for entry into position

REQUIRED QUALIFICATIONS:

• An undergraduate degree or higher in business or accounting or an equivalent combination of education, training, and professional experience
• At least three (3) years of business and/or accounting experience

PREFERRED QUALIFICATIONS :

• Experience in higher education
• Experience with Colleague, eVA, and/or Workday
• Training in public health

Salary up to $60,000

Special Instructions:

You will be provided with confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Candidates may show interest by submitting via online, the following:

1. A letter of interest (via cover letter).
2. A current resume (via resume).
3. Completed Application via Workday
4. Transcripts of highest degree conferred (unofficial transcripts accepted, however, official transcripts are required of finalist) (via transcripts).
5. Names and contact information for three job references (include with resume).

Application and/or résumé for this position must be submitted electronically by 11:59 p.m. on the closing date through the Workday Human Capital Management System (HCM). Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or résumé. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or résumé. RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position.

Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to University employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship.

Contact Information:

Name: Office of Human Resources

Phone: 757-823-8160

Email: NO EMAILED DOCUMENTS ACCEPTED

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

Contact Pathways