Overview
GENERAL SUMMARY OF POSITION:
Under the general direction of the Associate Director, the Operations Supervisor provides supervisory and management support to program operations on prior authorization and care management activities. This position is responsible for managing the day-to-day operations of administrative, reporting, and information systems/technology functions as related to contracted deliverables.
Responsibilities
MAJOR RESPONSIBILITIES:
- Manages program support staff to effectively accomplish departmental goals and objectives;
- Oversees day-to-day operations tasks, including but not limited to resource allocation, work volume distribution, and project management.
- Monitors work volume to ensure staffing levels are adequate and appropriate efficiencies are maintained.
- Provides direct supervision to operations staff, including leading all recruitment, hiring, performance management, and termination of team members.
- Supervises operations staff to ensure projects and other deliverables are achieved in a timely and high quality manner, in collaboration with other departmental staff and resources.
- Ensures timely and high quality orientation and training of new team members and training of existing team members on new procedures.
- Oversees administrative staff's interface with information systems/technology functions including both internally and externally owned databases.
- Works closely with Associate Director to promote adherence to sound operational practice.
- Participates in performance improvement initiatives and demonstrates the use of quality improvement initiatives within the Program.
- Lead small projects or subcomponents of larger, more complex projects.
- Participates in program development project teams.
- Oversees incoming communication including central telephone and email processes.
- Works with the Leadership Team to establish efficient office procedures and policies.
- Compile and analyze data, produce project reports, maintain project plans and schedule meetings.
- Facilitates a positive working relationship between administrative and clinical staff and state agencies, as appropriate.
- Provides input on new policies and procedures, services and programs and assists with their implementation.
- Interfaces with Human Resources Department on personnel related issues as needed.
- Provides coordination with and serves as liaison to other components of UMass Chan Medical School (UMass Chan) as required.
- Maintains the confidentiality of all business documents and correspondence.
- Attends and participates in meetings as required.
- Comply with established departmental policies procedures and objectives.
- Comply with all health and safety regulations and requirements.
- Performs other similar and related duties as required or as directed.
ADDITIONAL RESPONSIBILITIES:
Collaborates with centralized departmental administrative and finance staff to ensure all personnel action activity related to hiring, firing, performance measurement, contracting, and funding are completed accurately and in a timely manner.
Qualifications
REQUIRED QUALIFICATIONS:
- Bachelor's degree or equivalent experience required.
- 4-6 years of related experience.
- 1-2 years supervisory or leadership experience.
- Strong inter-personal and/or supervisory skills.
- Strong oral and written presentation skills.
- Strong analytic skills and proven competence in independent problem solving.
- Superior computer skills including strong knowledge of spreadsheet software and/or other system applications.
- Exercises professional behavior and discretion.
- Ability to assess priorities and operate in a flexible manner in order to meet the dynamic needs of the department.
PREFERRED QUALIFICATIONS:
Working knowledge of MMIS
Organization
Realize Your Opportunities - A Career at UMASS Medical School
Inside Workings at UMASS Medical School
The University of Massachusetts Medical School (UMMS), the Commonwealth's only public medical school, is proud of our role in serving the people of Massachusetts. Although, its the inside workings of UMMS that makes the difference.
Mission and Culture
- We're serious about our mission and about our people.
- Real World Impact - Our people get excited about our mission of real-world impact in health sciences education, research and public service.
- International Prominence and New Opportunities - As this institution has grown to national - and international - prominence, we've found new opportunities to train tomorrow's physicians, nurses and scientists, discover causes of and cures for disease and help improve the quality of health care.
- Deep Commitment - With our clinical partner, UMass Memorial Health Care, and our other teaching affiliates, we share a deep commitment to national distinction in patient care.
- Valued Partnerships - UMMS partners with Commonwealth Medicine, the health care consulting arm of UMMS. Also, UMMS partners with MassBiologics in scientific collaborations, technology management and creating partnerships for the development of products for the benefit of patients. These valued partnerships help us to provide services and programs to help meet our needs at UMMS and the public.
- Proud Contributors - People at UMMS enjoy the feeling of going to work every day knowing what they do is truly important and worthwhile.
- Complementary and Inseparable - These varied parts of our mission and culture are complementary and inseparable.
Careers
UMMS, the state's first and only public academic health sciences center, educates physicians, scientists and advanced practice nurses to heal, discover, teach and care, with compassion. UMMS is a world-class institution with opportunities to match.
Competitive Compensation - UMMS offers salaries that are competitive with Worcester-area employers. When combined with our generous benefits, perks, and paid time off, many job seekers are surprised to find a total rewards package that matches or exceeds their current situation.
Targeted Hiring Process - At UMMS, there are actually multiple hiring processes for different segments of our workforce. In nearly all cases, UMMS hiring process is decentralized, with qualified candidates screened and referred to an academic officer or manager with hiring authority.
24/7 Access to Employment Opportunities - iCIMS is our online job search and application system. iCIMS is available 24/7 to provide you with a convenient and up-to-date view of the available employment opportunities across our campuses. Updates are made daily and include all faculty and non-faculty position listings from every school and department within the UMMS. When you identify a position you are interested in and qualified for, apply online. New opportunities become available frequently so it pays to check back often!
Benefits
With outstanding benefits, competitive pay, extensive learning opportunities, and a stimulating and attractive work environment, UMMS may be exactly the employer you've been looking for.
- Superior Benefits - UMMS offers a wide range of benefits and perks that invite comparison with the best employers in the Worcester area - and with academic institutions anywhere. UMMS provides superior medical and dental coverage for you and your family, fully funded retirement plans, generous time off, a Tuition Assistance Plan - and much more.
- People Centered - UMMS is an employer, but it is also a community. Its comprehensive medical and dental benefits, retirement plans, and even paid holidays reflect an institution built around people, with a deep respect for their differences and needs.
- Commitment to Healthy Living - UMMS provides resources to help you balance work and life and encourages healthy living through great programs and discounts for fitness, physical activity, weight management, nutritional counseling and general wellness available through our health insurance plans.
- Breadth of Offerings - Above all, the breadth of UMMS offerings set the School apart and makes it an environment favored by all sorts of smart, career-savvy people.
Apply for a Job
As an equal opportunity and affirmative action employer, UMMS recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds.
Online - To view all job opportunities and apply online, visit www.umassmed.edu/hr and click on the "Careers" tab.
Start Now and Realize Your Opportunities!
A History of Making Vital Improvements - UMASS Medical School Milestones
1962: Legislation establishes University of Massachusetts Medical School
1970: First medical students begin classes in Shaw Building
1974: First class graduates 16 MDs
1979: PhD program begins
1986: Graduate School of Nursing opens
1986: PhD program becomes Graduate School of Biomedical Sciences
1994: Graduate School of Nursing initiates PhD program
1998: UMass Clinical System and Memorial Health Care merge to form UMass Memorial Health Care
2001: Lazare Research Building opens
2002: Campus Modernization begins on the University Campus
2004: Graduate Entry Pathway Program established at the Graduate School of Nursing
2005: PhD Program in Clinical & Population Health Research established at the Graduate School of Biomedical Sciences
2005: Massachusetts Biologic Laboratories opens new manufacturing and filling facility in Mattapan
2006: Craig Mello, PhD, Blais University Chair in Molecular Medicine and Howard Hughes Medical Institute Investigator, is awarded the Medical School's first Nobel Prize. Dr. Mello shared the 2006 Nobel Prize in Physiology or Medicine with Andrew Fire, PhD, of Stanford University, for their discoveries related to RNA interference.
2007: Michael F. Collins, MD, is named chancellor and Terence R. Flotte, MD, is named dean of the School of Medicine.
2009: Groundbreaking for the Albert Sherman Center, a 500,000-square-foot research and education facility slated for completion in 2012.
2010: Ambulatory Care Center opens
2012: The Albert Sherman Center, a 500,000-square-foot research and education facility, completed and opens