OPS - FSI Event Assistant

Job No: 536766

Work Type: Part Time

Location: Main Campus (Gainesville, FL)

Categories: Recreation/Event Services, Student Services

Department: 19050500 - EG-SEMICONDUCTORS

Job Description

Classification Title: OPS - FSI Event Assistant

Classification Minimum Requirements:

• Strong communication and organizational skills.
• Ability to work independently and collaboratively.
• Punctual, dependable, creative, and detail oriented.
• Experience with events, customer service, or communications.
• Willingness to work occasional evenings or weekends based on event schedules.
• Interest or coursework in Event/Hospitality Management, Public Relations, Marketing, Communication, or related fields.

Position Summary:

The Event Assistant supports the successful execution of events hosted by the Florida Semiconductor Institute (FSI) by assisting with onsite coordination, vendor communications, and event logistics. This part-time position plays an essential role in delivering high-quality, well-organized events that serve both internal teams and external partners. The ideal candidate is a professional, detail-oriented, and adaptable individual with excellent customer service skills and a flexible schedule to accommodate a variety of event types and timelines.

This role offers hands-on experience with the full event lifecycle, from planning and preparation to on-site execution and post-event wrap-up. The Events Assistant will contribute to a wide range of FSI-hosted events, including educational seminars, industry panels, and community outreach programs. Candidates should be interested in event coordination, marketing, or public relations and ready to support a dynamic and fast-paced team environment.

Key Responsibilities:

Event Support

• Assist with on-site setup, breakdown, and logistics before, during, and after events.
• Support registration, check-in, and guest services.
• Help with room arrangements, catering coordination, and A/V setup.
• Assemble materials such as name badges, signage, promotional items, and supplies.
• Assist in transporting and organizing materials and equipment to and from event locations.
• Assist with event tracking documentation, including packing lists and inventory logs.

Planning & Coordination

• Participate in planning meetings and support task tracking and follow-up.
• Help manage event timelines, contact lists, and planning documents.
• Coordinate with campus partners, vendors, and student volunteers.

Marketing & Communications (Light)

• Take event photos and assist with basic content creation for marketing use.
• Document observations and attendee feedback to support post-event debriefs and improvements.

Expected Salary: $15/hour, based on experience.

Required Qualifications:

• Hours: Up to 20 hours/week (flexible scheduling)
• Strong communication and organizational skills.
• Ability to work independently and collaboratively.
• Punctual, dependable, creative, and detail oriented.
• Experience with events, customer service, or communications.
• Willingness to work occasional evenings or weekends based on event schedules.
• Interest or coursework in Event/Hospitality Management, Public Relations, Marketing, Communication, or related fields.

Preferred: (Same as Required Qualifications)

Special Instructions to Applicants:

Please submit the following: cover letter, resume and list of references. Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: No

Applications Close: 31 August 2025

To apply, visit https://explore.jobs.ufl.edu/en-us/job/536766

Our Commitment: The University of Florida is an Equal Employment Opportunity Employer. Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.