Knowledge of project coordination and administrative support practices.Knowledge of grant-funded program operations and documentation requirements.Knowledge of meeting coordination, event planning, and stakeholder engagement processes.Knowledge of office technology, project tracking, and organizational systems.Knowledge of higher education, nonprofit, healthcare, public health, or community-based program environments.Skills- Skill in coordinating multiple projects, priorities, and deadlines simultaneously.
- Skill in maintaining organized documentation systems and operational records.
- Skill in managing calendars, meetings, schedules, and event logistics.
- Skill in spreadsheet management, data tracking, and reporting support.
- Skill in preparing professional documents, meeting materials, and communications.
- Skill in collaborative problem-solving and customer service.
- Skill in using Microsoft Office, Google Workspace, Zoom, Teams, and shared document platforms.
Abilities- Ability to manage multiple responsibilities while maintaining accuracy and attention to detail.
- Ability to create and maintain organized tracking and documentation systems.
- Ability to communicate professionally with diverse stakeholders.
- Ability to follow through on assignments independently while coordinating with a larger team.
- Ability to anticipate administrative needs and proactively support project implementation.
- Ability to work effectively in a fast-paced environment with changing priorities.
- Ability to support community-centered work while navigating institutional requirements.
Key Job Responsibilities:- Identifies, promotes, and maintains internal and external partnerships to promote the outreach program
- Schedules and secures logistics and resources in support of an outreach program
- Directs the implementation of program policies and procedures
- Schedules day-to-day activities for program staff and student and community volunteers
- Identifies opportunities for program improvement or new outreach program development
Department:School of Medicine and Public Health, Population Health Institute - Workforce Development Pathways Unit
The UW Population Health Institute (UWPHI) works to improve the health of all people in Wisconsin and beyond by conducting research and providing technical assistance to policymakers, practitioners, and communities. The Workforce Development Pathways (WFDP) unit leads statewide Community Health Worker workforce development, including coordination of the Rural Health Transformation Program CHW initiative in partnership with the Wisconsin Department of Health Services.
Compensation:The starting salary for the position is $50,000 annually; but is negotiable based on experience and qualifications.
Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the
campus benefits webpage.
SMPH Faculty /Academic Staff Benefits Flyer 2026Required Qualifications:- Experience providing project coordination, program support, administrative support, or operational support for complex initiatives.
- Experience coordinating meetings, schedules, logistics, documentation, and communications across multiple partners.
- Experience maintaining project tracking systems, spreadsheets, databases, or reporting tools.
- Proficiency with Microsoft Office, Google Workspace, and virtual meeting platforms
Preferred Qualifications:- Lived or professional experience as a Community Health Worker or CHW Ally.
- Experience supporting state or federally funded programs.
- Experience supporting grant reporting, contract administration, or subcontractor coordination.
- Experience supporting training and technical assistance programs, learning collaboratives, or workforce development initiatives.
- Experience planning in-person events
- Experience working within UW-Madison, UW System, or similar higher education administrative environments.
- Experience maintaining project management systems, dashboards, shared resource repositories, or operational workflows.
- Experience working with Community Health Workers, public health programs, healthcare organizations, or community-based organizations.
Education:Bachelor's Degree preferred; focus in public health, community health, social work, business administration, or a related field preferred.
How to Apply:For the best experience completing your application, we recommend using Chrome or Firefox as your web browser.
To apply for this position, select either "I am a current employee" or "I am not a current employee" under Apply Now. You will then be prompted to upload your application materials.
Important: The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same upload area.
- Cover letter required
- Resume required
Your cover letter should address how your training and experience aligns with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected
Contact Information:Brittany Brown, 608-265-2968
Relay Access (WTRS): 7-1-1. See
RELAY_SERVICE for further information.
Institutional Statement on Diversity:Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the
Human Resources Workplace Poster website.
To
request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the
Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.
Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The
Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the
University of Wisconsin Police Department.
