Job Summary

A person in role would enjoys helping others, thrives on organization, and takes pride in ensuring that the details are handled so the rest of the team can focus on serving children, families, and professionals. Their work is critical to the success of everything we do.

Department-Specific Responsibilities

• Serves as the backbone of the Early Childhood Center (ECC), providing essential support that keeps our projects, trainings, and daily operations running smoothly.
• Manages purchasing, travel arrangements, paperwork, scheduling, data entry, video captioning, copies, and training materials while helping maintain an organized and welcoming work environment.
• Attends staff meetings, collaborates with colleagues across projects and across centers at the Institute, and gains an understanding of the Center's mission and impact.
• Coordinates travel arrangements and related documentation for ECC staff, including registrations, lodging, transportation, and reimbursement processes.
• Manages purchasing activities for ECC, ensuring timely procurement of supplies, equipment, and services in accordance with university policies and procedures.
• Creates and processes purchase orders for subcontracts, awards, and other center expenditures; tracks documentation and follows established approval workflows.
• Works closely with IIDC Finance to support the center's financial and administrative operations, including purchasing, payment processing, and budget-related activities.
• Supports staff professional development efforts by organizing, maintaining, and providing access to training resources, materials, and related records.
• Assists with maintaining administrative records, preparing documents, and coordinating routine center communications and activities.
• Identifies opportunities to improve administrative processes and supports implementation of efficient procedures to meet center needs.
• Performs general administrative and operational support duties as assigned to support the mission and activities of the center.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)

Preferred

• Bachelor's degree in a related field

WORK EXPERIENCE

Preferred

• 2 years of relevant experience

SKILLS

Required

• Excellent organizational skills
• Demonstrates ability to maintain confidential information
• Strong verbal communication and listening skills
• Excellent collaboration and team building skills
• Demonstrates excellent judgment and decision making skills
• Effective conflict management skills
• Familiarity with IU or university systems
• Strong attention to detail