"Part-Time Administrative Assistant, Health Professions"

Job Description

Part-Time Administrative Assistant, Health Professions

Campus Location: Danvers

Work Schedule: Up to 20 hours/week, non-benefited position, Tues/Wed/Thursday 8:30-3pm, with flexibility for office coverage

SALARY: $21.00/ hour non-benefitted position.

GENERAL STATEMENT OF DUTIES:

We are seeking a detail-oriented and proactive Part-Time Administrative Assistant to support our division's daily operations. The ideal candidate will possess excellent communication and organizational skills and demonstrate the ability to manage multiple responsibilities in a dynamic academic environment.

ESSENTIAL FUNCTIONS:

1. Attend various meetings (e.g., advisory board, division, and program meetings); record accurate meeting minutes; draft internal and external communications including correspondence, reports, forms, and emails—some of which may be confidential in nature.
2. Assist with editing and updating student and faculty handbooks as requested by faculty and staff.
3. Retrieve and manage student records and inquiries using the BANNER system.
4. Enter and maintain data in program-specific tracking systems using Microsoft Office and Google Suite applications.
5. Monitor, manage, and track clinical contracts to ensure compliance and timely updates.
6. Provide administrative support for scheduling and curriculum tools such as CourseDog, as needed.
7. Handle incoming and outgoing phone and email communications in a professional and timely manner.
8. Sort, route, and process incoming mail and correspondence.
9. Greet visitors and respond to inquiries, providing information or directing individuals to appropriate departments or personnel.
10. Create, organize, and maintain physical and digital files, records, and databases.
11. Provide general administrative and office support to faculty, staff, and students.
12. Perform other related duties as assigned.

SUPERVISION RECEIVED: Dean of Health Professions

Job Requirements:

• A minimum of an associate degree.
• A minimum of two years of related office experience.
• Advanced proficiency with Microsoft Office and Google Suite.
• Must be able to take notes and compose/transcribe documents such as meeting minutes, letters, memoranda, reports, correspondence, and emails.
• Ability to work well under pressure in a fast-paced and confidential work environment.
• Must possess strong organizational and interpersonal skills and be able to interact effectively with faculty, staff, students, and the public.
• Ability to prioritize multiple projects and work independently with minimal supervision in a multi-task environment.
• Must have strong proofreading, editing, and English language arts skills, including spelling, grammar, word meaning, and usage.
• Candidates will be required to pass a CORI/SORI and/or National background check as a condition of employment

Additional Information:

North Shore Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran status, genetic information, pregnancy or related conditions, gender identity, sex characteristics, sex stereotypes or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits Sex-Based Harassment. Inquiries or complaints concerning discrimination, harassment, or retaliation shall be referred to the College's Title IX Coordinator, Affirmative Action and Compliance Officer, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights: TitleIX@northshore.edu

Prospective employees are encouraged to review the College's Annual Security Report (ASR), in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistic Act, which can be found on the disclosure page of the College's website by clicking here.

In alignment with our mission to provide accessible, affordable, and rigorous educational and employment opportunities, NSCC is committed to supporting individuals with disabilities throughout the recruitment and employment process, and to support fulfilling essential job functions. If you need a reasonable accommodation, please reach out to our ADA/504 Coordinator: Employee_Accom@northshore.edu

To apply, visit http://nscc.interviewexchange.com/jobofferdetails.jsp?JOBID=193745