Part-Time Departmental Assistant - Food Pantry

Gavilan College

Posted: 14-Oct-25

Location: Gilroy Campus

Categories: Staff/Administrative

Internal Number: 5110057

*This recruitment will be used to fill two (2) Part-Time Departmental Assistant - Food Pantry positions.

One position is based at the Gilroy Campus.

One position is based at the Hollister Campus.

*Please note that internal candidates who meet all lateral transfer eligibility requirements and submit their application by the internal deadline of 11:59 p.m. on October 20, 2025, will receive priority consideration over external candidates.

Two Part-Time Positions (0.6 FTE)

24 hours per week with no district benefits

Under general supervision, to provide secretarial and clerical support to a supervisor and staff within a College department or program; to assist students with accessing resources and programs that promote their academic success; to prepare routine reports and documents; and to perform related duties as assigned. Performs a variety of secretarial and clerical duties in support of a college department or program. Work is performed under clearly defined guidelines from which to make decisions, and the availability of supervision in unique circumstance. Specific duties will vary depending on the program or department to which assigned.

The ideal candidate is a compassionate, dependable, and service-oriented professional committed to supporting students experiencing food insecurity. Bilingual in English and Spanish, they communicate effectively with diverse populations and provide excellent customer service with empathy, respect, and cultural awareness.

This position provides day-to-day service in the pantry while managing inventory control and works collaboratively with students, community members, peers, and partnering agencies to ensure equitable and efficient access to food and other basic needs supports. It requires physical stamina to lift, bend, and stoop while organizing and distributing food and supplies, along with knowledge of proper food safety and handling procedures. One position is based at the Gilroy Campus and another at the Hollister Campus, with a flexible schedule Monday through Friday to accommodate student demand, high-traffic times, and occasional evening hours. The ideal candidate is mission-driven, collaborative, and dedicated to advancing food equity while ensuring all students and visitors are treated with dignity.

The following duties are typical of those performed by employees in this job title; however, employees may perform other related duties, and not all duties listed are necessarily performed by each employee in the job title.

• Performs a variety of secretarial and clerical duties including word processing, filing, gathering information, checking and posting data; opening and distributing incoming mail and supplies; and duplicating materials;
• Explains departmental programs to students and assists them in completing required application and registration materials;
• Schedules appointments for students with department faculty or staff;
• Composes routine correspondence, minutes, forms and other documents; works from notes, brief instructions or prior documents;
• Assists instructors by preparing instructional materials such as workbooks and examinations; monitoring and posting student attendance data; posting exam results; and distributing assignments or class materials in instructors' absence;
• Assists with preparing routine regulatory and departmental reports by gathering, organizing and summarizing information from a variety of sources into usable formats;
• Coordinates staff's schedules; maintains calendar of department events and dates;
• Makes travel arrangements such as hotel reservations, conference bookings and airline reservations; prepares conference request forms;
• Coordinates and schedules group meetings; includes booking facilities, typing agendas, sending announcements and assembling information;
• Records and transcribes minutes of department meetings;
• Assembles and maintains student files, ensuring accuracy, completeness and security;
• Prepares, types and copies informational materials; designs and updates handouts;
• Performs reception duties; answers telephones, greets visitors and provides information or refers to correct office;
• Maintains inventory of supplies and forms; prepares purchase requisitions;
• May serve as department cashier including depositing funds at the Business Office;
• May train, and provide work direction and guidance to student workers.

About Gavilan College

Located in the heart of California between San Jose and Monterey, Gavilan College’s main campus in Gilroy serves a diverse student population in a beautiful, park-like setting. In addition, we have campus centers located in Hollister, San Martin, and South San Jose, which offer students a variety of courses and programs. Gavilan College, a Hispanic Serving Institution with a 60% Latinx student population, is committed to achieving educational equity for all students.