Part-Time Document Management and SharePoint Specialist

Job Summary

The Part-Time Document Management and SharePoint Specialist is responsible for organizing, maintaining, and managing electronic files and records within SharePoint and other Microsoft 365 applications. This position supports efficient document control, records retention, data accuracy, and accessibility compliance. The ideal candidate will have experience with SharePoint, strong Microsoft Office skills, and knowledge of document accessibility standards.

Department-Specific Responsibilities

• Performs document and file management
• Organizes, maintains, and updates electronic records and file repositories
• Creates and manages folder structures, metadata, document libraries, and version control systems
• Ensures documents are accurately indexed, categorized, and archived according to organizational policies
• Performs routine audits to verify document accuracy, completeness, and compliance with retention requirements
• Assists with records retention and disposition processes
• Maintains and updates SharePoint sites, document libraries, and permissions
• Uploads, organizes, and manages content within SharePoint environments
• Supports users with document retrieval, collaboration tools, and SharePoint navigation
• Implements best practices for file naming conventions and records management
• Troubleshoots basic SharePoint issues and coordinates with IT support as needed
• Utilizes Microsoft Word, Excel, PowerPoint, Outlook, Teams, and OneDrive to support departmental operations
• Creates reports, spreadsheets, presentations, and tracking tools as needed
• Assists in migrating documents and data between Microsoft 365 platforms
• Ensures document accessibility
• Reviews and remediates documents to ensure compliance with accessibility standards, including Web Content Accessibility Guidelines (WCAG) and Section 508 requirements
• Creates accessible Word documents, PDFs, PowerPoint presentations, and Excel files
• Uses accessibility checkers and assistive technology testing tools to identify and correct compliance issues
• Provides guidance on accessible document design and formatting best practices
• Ensures confidentiality and security of sensitive information
• Follows established policies regarding data governance, records retention, and information security
• Maintains detailed documentation of processes and procedures
• Supports audits and compliance reviews as needed

Qualifications

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)

Preferred

• Bachelor's degree

WORK EXPERIENCE

Required

• 2 years of experience in document management, records management, administrative support, or a related field

Preferred

• Experience working in higher education, healthcare, government, or regulated environments

LICENSES AND CERTIFICATES

Preferred

• SharePoint or Microsoft certification

SKILLS

Required

• Excellent organizational and time-management skills
• Strong attention to detail and accuracy
• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Highly thorough and dependable
• Advanced proficiency in Microsoft Office applications
• Experience working with Microsoft SharePoint Online
• Experience creating and remediating accessible documents
• Knowledge of electronic records management principles

Preferred

• Experience with Microsoft 365 administration
• Knowledge of records retention and document control practices
• Familiarity with WCAG 2.1, Section 508, or other accessibility standards

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer for extended periods and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

IU School of Dentistry

Indianapolis, Indiana

This position is eligible for remote work, subject to change in the future based on university policy and business needs.

Advertised Salary

$23.00 - 25.00 per hour based on experience

Work Hours

20 - 25 hours per week

This is a part time position.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Part Time Employee

FLSA: Nonexempt

Job Function: Part Time Employee

Job Family: Part Time Employee

Click here to learn more about Indiana University's Job Framework.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

Contact Us

Request Support
Telephone: 812-856-1234