Part-Time Facility Specialist

Job Summary

• Conducts regular walkthroughs of assigned buildings to assess facility conditions, identify maintenance concerns, and help ensure spaces remain safe, functional, and well-maintained.
• Develops and maintains positive working relationships with building occupants, departmental representatives, contractors, and Facilities Operations staff.
• Serves as a primary point of contact for facility-related questions, concerns, and operational support needs.
• Coordinates and monitors maintenance requests by entering work orders, tracking ticket progress, and following up to support timely completion of repairs and services.
• Inspects hallways, bathrooms, laboratories, classrooms, offices, and other common areas for maintenance, safety, and operational concerns.
• Works closely with contractors and construction teams performing work within assigned buildings to help ensure projects are completed efficiently and with minimal disruption to occupants.
• Assists with the coordination and oversight of office, lab, and departmental moves, including providing onsite support during moving activities.
• Processes and manages key requests, including coordination of key issuance, pickup, and returns.
• Identifies and reports safety concerns and submit requests for corrective action related to areas surrounding assigned facilities.
• Provides interim building management coverage and operational support for facilities without designated building managers or during staff absences.
• Collaborates with Facilities Operations teams, including the Control Center and Landscape Services, to support ongoing building operations and maintenance needs.
• Supports additional duties and special projects as assigned.

Qualifications

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)

WORK EXPERIENCE

Required

• 4 years in facilities management, project management, business operations, or related field

SKILLS

Required

• Proficient communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Seeks to acquire knowledge in area of specialty.