TITLE: Mailroom Courier/Distributor/Central Receiving
Support
REPORTS TO: Mailroom Supervisor
SCHEDULE: Part time up to 20 hours per week
.
Schedule may vary according to departmental and Academy needs and
may include some Saturdays and holidays. This position is
considered Essential Personnel*, flexibility is required. Not to
exceed 999 hours annually.
WAGE $21.75 - $22.10
Pay Group
Type
Status/ Annual Hours
Fiscal Year Weeks
Class
Department
Location
BiWkly (Hourly)
Regular
Part-Time/ <999 hours
52 weeks
Staff
Facilities Management
On-Campus
Position Purpose
Provides high quality, customer-oriented mail services by sorting,
forwarding, and distributing mail and packages from the Academy
mailroom and Central Receiving Warehouse to locations throughout
the campus. This position also acts as a liaison between the
Academy and the U.S. Post Office.
Job Responsibilities
- Sorts, screens, and routes all incoming, outgoing, and
interoffice mail and packages received.
Receives, documents, and distributes mail and packages to
students, faculty, and office personnel.
Operates machines, Postage Meter, Notifii Track Management
system.
Processes and controls the sale of postage to the Academy
community, including cash and charge transactions and maintaining
cash drawers.
Provides customer service at the mailroom window including
sales, distributing packages, and answering inquiries.
Re-addresses undeliverable mail bearing insufficient or
incorrect addresses, forwards undeliverable mail to U.S. Post
Office.
Keeps the mailroom delivery vehicle neat and orderly in
appearance at all times and keeps maintenance records as
needed.
Operates the Academy mail van including pick up and return of
vehicle to Academy garage.
Performs deliveries and pick-ups on scheduled courier route as
required.
Assembles mail and packages at the Academy Mailroom and Central
Receiving Warehouse for distribution on the mail route.
Picks up and delivers mail packages to central locations in
designated Academy buildings, hand delivers special mail to offices
as directed, and obtains signatures for delivery receipts.
Performs duties such as bagging mail, batching, moving heavy
cartons, and loading/unloading trucks.
Maintains the integrity of online inventory management system
by updating inventory ordering levels and completing material
receipts and issuances. Receives and unloads all incoming orders,
checks for inappropriate handling of goods, and authorizes Bill of
Lading.
Verifies stock items against purchase orders and places into
appropriate inventory location.
Notifies Academy departments of receipt of all non-stock items,
arranges and delivers items.
Stores all inventory items in proper locations and maintains a
clean and orderly warehouse, corridor, and loading dock.
Communicates receipt of packages to recipients and completes
work order(s) for delivery(s).
Other duties as assigned.
Knowledge, Skills and Competencies
- Respect for diversity of identities and experiences, an
orientation toward equity and inclusion, and cultural competency in
all aspects of Academy life.
- Strong interpersonal skills with ability to develop and
maintain collegial relationships.
- Excellent communication (written and verbal) skills.
- Demonstrated ability to work with students by building trust
and credibility.
- Excellent analytical and problem-solving skills as well as a
strong customer focus.
- A strict adherence to confidential policies is required.
- Ability to work independently and handle multiple priorities
and deadlines simultaneously.
- Proficient in MS Office, and ability to work with internal
systems/applications.
- Willingness and ability to learn additional applications as
needed.
- High degree of organizational skills with the ability to be
flexible and multi-task with accuracy.
- Ability to follow verbal and written directions, maintain a
professional demeanor and restraint at all times, including amidst
stressful situations.
Direct/Indirect Reports
None.
Position Requirements
Education
- High school diploma or GED is required.
- Some college experience is helpful.
Experience
- Previous experience in a mailroom preferred but not
necessary.
- Knowledge of accounting practices and computer software is
preferred.
- Valid driver’s license and good driving record are
required.
- Experience working with adolescents in an educational setting
is preferred.
Physical Requirements
- Must be able to remain on their feet for extended periods of
time, go up and down flights of steps, as well as stoop, kneel,
crouch, and lift.
- Ability to lift and transport up to 50lbs without
assistance.
Additional Requirements
- Successfully complete upon hire a criminal background check
(reviewed every 5 years).
- Clean Driving record upon hire (reviewed annually)
.
- *Essential personnel are required to report to or remain at
work if instructed directly by designated personnel during
emergency events or inclement weather.
