Job Summary

The Administrative Assistant performs general office duties in support of department staff and supervisors. This position performs clerical and administrative duties throughout the college, assisting students and visitors with general department Information and direction

Responsibilities

Manage daily activities of the SSS office including, student check in, greeting students, contacting students for appointments, and supervise student workers; provide administrative support to the Project Director and clerical assistance to the SSS staff. Maintain Blumen database and participant student files and generate reports, schedule tutoring appointments for participants; schedule educational and cultural enrichment events; oversee all event planning duties for workshops, including scheduling rooms, ordering supplies and food when needed, and distributing evaluations; input and maintain all program evaluation data. Maintain ledger of expenditures and reconcile budget monthly; handles routine office activities Including greeting visitors, answering telephones, maintaining files, preparing correspondence and reports, and ordering office supplies. Prepares various departmental and institutional reports; supervises work-study students; opens and distribute mail as needed; logs correspondence and various requests for service forms; maintains log of all checks received; maintains office calendar; composes, checks, and proofreads outgoing correspondence.

Required Qualifications

Associate's degree preferred for this position. Minimum two years of experience in an academic environment or a related field; supplemented by considerable secretarial experience in varied, complex office work; or an equivalent combination of training and experience. Individual with background similar to the SSS participants highly preferred.