Part-Time Specialist, Payroll

Job Details

Northeast Wisconsin Technical College is a nationally recognized and locally trusted college dedicated to advancing the success of all students and economic vitality of the communities we serve through access, high-quality education, and strategic partnerships.

Department: Talent and Culture-Total Rewards

Reports To: Director, Total Rewards

LOCATION: Green Bay

STANDARD HOURS: 20 hours per week, based on payroll schedule. Payroll Processing Week: M 8am-4:30pm, T 10am-4:30pm, W 8am-2:30pm. Off Payroll Week: M 8am-Noon, T 8am-4:30pm, F 8am-4:30pm. Flexibility in hours needed based on business needs.

PAY RANGE: $26.21-$28.25 per hour

POSITION SUMMARY

The Payroll Specialist will ensure payroll is accurate, timely and compliant while maintaining a high level of integrity and confidentiality. This person will continually pursue process improvements and take a lead role in testing new payroll technology for quality assurance.

ESSENTIAL FUNCTIONS

• Accurate and timely processing of payroll for all part-time faculty, faculty overage payments and non-exempt employees.
• Process, tuition reimbursement, general deductions, taxation of recognition rewards, employee support orders, tax levies, and wage assignments, ensuring compliance with legal mandates.
• Process payroll in accordance with the standard operating procedures and state and federal legislation.
• Utilize advanced spreadsheets and queries to audit, verify, and reconcile payroll data, ensuring data integrity.
• Monitor and ensure accurate and timely employee time entries, investigating and resolving any discrepancies.
• Train employees and supervisors on time tracking and absences, ensuring compliance with college policies and labor laws; conduct audits of time tracking data for accuracy and compliance, reporting findings and recommending corrective actions.
• Process and verify benefit file transmissions.
• Respond to inquiries and provide information to employees and external customers on payroll matters, tax issues, and other payroll related matters.
• Recommend system enhancements to increase efficiency and accuracy; participate in the design, development and testing phases for quality assurance.
• Effectively communicate new payroll updates, important dates, and technology changes; create effective payroll technology user guides, tutorial videos and in person trainings and orientations to train and educate staff.
• Complete and submit part-time faculty unemployment verifications and respond to unemployment office and customer inquiries.
• Back up payroll team member.

MINIMUM QUALIFICATIONS AND WORK EXPERIENCE

• Associate degree in Accounting or related field.
• Four years directly related experience.
• Microsoft Excel and human resource information system or payroll system experience; WorkDay experience preferred.