Payroll & EVV Coordinator (Electronic Visit Verification)

With over 20 years of experience, we are dedicated to providing support services that empower adults with disabilities to lead independent, fulfilling lives in a safe and supportive environment. Partnered with the Department of Developmental Disabilities and local Regional Centers, we ensure our clients have every opportunity to exercise their rights, build meaningful relationships, and uphold their responsibilities for the highest quality of life possible.

About the role

The Payroll & EVV Coordinator keeps employee time, payroll, and Electronic Visit Verification (EVV) data accurate and compliant. This role audits timekeeping in myMITC, resolves discrepancies, reconciles EVV visits against authorizations and billing, and tracks compliance KPIs. The coordinator works closely with HR, Compliance, and Accounting to protect wage-and-hour compliance and billing integrity.

Workplace: Remote or On-site

What you'll do

Timekeeping and Payroll

• Monitor employee time and attendance in myMITC & RS2, including hours submitted, missed punches, and punch corrections.
• Investigate and resolve discrepancies involving time submissions, meal and rest periods, and attendance.
• Conduct regular payroll audits to ensure accuracy and compliance with California wage-and-hour requirements.
• Prepare and maintain payroll reports and tracking spreadsheets.
• Escalate suspected time falsification to HR and management according to company policy.

EVV Compliance

• Review EVV visit exceptions, manual edits, and reason codes, and make sure each edit is properly documented.
• Reconcile EVV visits against schedules, timesheets, and Regional Center authorizations before billing is submitted.
• Confirm that EVV data is transmitted correctly to the CalEVV state aggregator.
• Track and report EVV and payroll compliance KPIs, including EVV punch Compliance Rate and Client Total Billing hours, and submit required reports on time.
• Serve as the primary contact with MITC for updates, technical issues, and system configuration needs.

Training and Support

• Partner with management to train new hires and existing staff on myMITC clock-in/out and EVV procedures.
• Work with HR, Compliance, and accounting to make sure timekeeping and payroll data sync correctly across systems.

Compliance and Process Improvement

• Review and update SOPs, payroll procedures, and related policies as needed.
• Identify process gaps and recommend improvements to payroll, timekeeping, and EVV workflows.
• Maintain strict confidentiality of employee payroll and personnel information, and client protected health information (PHI) in accordance with HIPAA.
• Other compliance and operations projects and duties as assigned.

Qualifications

• Bachelor’s degree in Business Administration, Human Resources, or a related field, or equivalent experience.
• 3+ years of hands-on payroll or payroll administration experience.
• 1+ year of experience with EVV platforms (MITC preferred), including troubleshooting.
• 1+ year of experience in a healthcare or social services setting.
• Working knowledge of California wage-and-hour law and DDS/Regional Center requirements (Lanterman Act, Title 17, Title 22).
• Advanced Google Sheets skills and proficiency in Google Workspace.
• Strong organizational skills and exceptional attention to detail.
• Ability to work independently in a hybrid environment.
• Strong communication skills and ability to partner effectively with management.