GENERAL STATEMENT OF RESPONSIBILITIES
Responsible and knowledge-driven to ensure a service-oriented relationship with all district departments. Ensures the smooth and efficient operation of the district payroll office.
ESSENTIAL FUNCTIONS
Standard Expectations
- Responsible for the calculations, data entry, and reconciliation of each district payroll cycle.
- Responsible for the preparation of requisitions and disbursements for payment of voluntary and involuntary deductions.
- Responsible for verification and ACH transmittal of Payroll Direct Deposit, Federal and State taxes, and other payroll expense payments promptly.
- Responsible for the preparation of state and federally-mandated monthly, quarterly, and yearly reports.
- Responsible for calculations of monthly insurance premiums, reconciliations, and payments.
- Responsible for preparing payroll-related journal entries if needed.
- Responsible for verifying wage and salary amounts and maintaining employee payroll files for current and past employees.
- Responsible to keep up on new/changing payroll laws, mandates, and updates and implement as required.
- Responsible for directing third-party vendors on modifications to the payroll software system. Includes updating business rules, taxes & benefits as well as testing software and troubleshooting and researching problems.
- Responsible for drafting and completing of yearly payroll calendar.
- Meets with and responds to inquiries regarding payroll questions, problems, issues, and updates.
- Provide technical assistance to the Human Resources Department regarding payroll.
- Assists with year-end reconciliations and audit requests.
- Directs workload of part-time and temporary employees in the payroll office. Assigns duties and checks for completion to ensure payroll processes are timely and accurate.
- Performs other duties as assigned.
The above statements are intended to describe the general nature and level of work performed by the incumbent; they do not purport to describe all functions. Incumbent may be assigned other duties, and the essential functions may change from time to time as necessary.
Standard Competencies
Technology: Ability to proficiently use Microsoft Office Products (i.e. Word, Excel, Outlook, PowerPoint) Adobe Products (Docu-Sign/E-Sign), Google Applications (Drive), Slack, Zoom, WebEx, and various other Microsoft365 programs. Ability to learn new software. (Intermediate)
Communication: Ability to communicate effectively with faculty, staff, and the general public. Excellent intrapersonal skills. (Advanced)
Diversity & Multi-Culturalism: Ability to work in a diverse, multi-cultural environment. (Advanced)
Flexibility & Adaptability: Ability to adapt to the demands of any given day/time. (Intermediate)
Self-Awareness: Ability to reflect on self-performance and growth opportunities. (Basic)
Continual Improvement: Ability to seek opportunities for professional growth. (Basic)
Action Oriented: Ability to make decisions and take action. Sound office management and workflow administration. (Intermediate)
Confidentiality: Ability to maintain confidentiality. (Advanced)
Physical: Ability to perform the following physical requirements of the position with or without reasonable accommodation: critical sensory requirements include general vision (corrected to 20/20), hearing or listening in the normal range (corrected), and speaking and giving directions. Ability to sit for prolonged periods using a computer. (Basic)
MINIMUM QUALIFICATIONS
- High school diploma or GED.
- Five years of payroll experience.
- Understanding of confidential work environment.
PREFERRED QUALIFICATIONS
- Associate's Degree.
- One year of supervisory experience.
- Higher Education professional experience.