"Payroll Specialist"

Job Summary/Basic Function

Responsible for the processing and timely delivery of assigned payrolls. This position uses an understanding of the University’s in-house payroll system to accurately pay employees in compliance with federal and state laws and regulations, such as the Internal Revenue Service (IRS) and Fair Labor Standards Act (FLSA) rules and regulations. The Payroll Specialist helps to assure proper tax treatment, accounting, and disposition of withholdings such as taxes, deductions for benefits, charitable contributions, retirement contributions, other savings, etc. This position exercises independent judgment and discretion in planning and carrying out the details of work procedures and methods.

Duties and Responsibilities

• Ensures payrolls are processed in a timely and accurate manner
• Reviews Personnel Action Forms to verify correct data entry.
• Reviews all employee direct deposit information
• Maintains accurate payroll records and employee files, including the manual check log
• Prepares various labor distribution postings for review by the Disbursement Manager
• Prepares reports on monthly leave balances and accruals
• Handles all garnishments, deductions, and paid time off accruals
• Reviews the accuracy of payroll deductions to payroll output documents
• Maintains client confidence and protects operations by keeping information confidential.
• Prepares required and assigned reports by compiling, researching, and analyzing data and performing monthly and annual reconciliations.
• Contributes to the overall success of the Controller’s Office by performing all other duties and responsibilities as assigned, acting as a back-up for other positions as needed, maintaining high levels of accuracy, maintaining a professional demeanor and appropriate levels of confidentiality, and providing excellent customer service.
• Calculates adjustments for back pay, adjusts deferred pay for faculty beginning or leaving during the academic year, and calculates pro-rated pay for Per Course or Graduate Assistants that terminate or begin work mid-semester, and processes all labor redistributions for assigned payrolls.
• Coordinates with Human Resources for proper benefit and deduction set-up, verifies and processes unused vacation and sick leave payouts, and terminates all payroll deductions for retiring and terminating employees.
• Other Duties as Assigned

Required Knowledge, Skills, and Abilities

• Must be hands-on, organized, detail-oriented, accurate and have strong multi-tasking skills
• Must be able to thrive in a fast-paced environment
• Should demonstrate excellent verbal and written communication skills and be able to interact professionally with internal and external customers, with great customer service.
• Ability to work independently and within a group
• Proficiency in MS Office with working knowledge of Excel
• Experience with payroll outsourcing, ADP preferred, and Time and Expense systems, Ellucian Banner Software
• FPC or CPP certification a plus

Minimum Qualifications

Associate’s or Bachelor’s Degree in Business, Accounting or equivalent work experience; Five to eight (5 to 8) years of experience in payroll processing and tax filings

Preferred Qualifications

Not specified in the provided details

Posting Date

09/11/2025

Position Category

Staff - Monthly (Exempt)

Budgeted Annual Salary

Commensurate with experience

Required Documents

• Resume
• Cover Letter
• Unofficial Transcripts