"Payroll Technician I (Temporary)"

Salary and Benefits

PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,738.00 per month to $4,648.00 per month (Step 1 - Step 12).

Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver.

For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package.

Classification

Payroll Technician I

About the Position

Please Note: Review of applications will begin on March 16, 2026.

This position is temporary, through December 30, 2026, with the possibility of reappointment.

Under close supervision, the Payroll Technician I performs routine payroll and personnel transactions for all California State University employees. Incumbents process a full range of payroll and personnel actions, including appointments, changes in status, leaves of absence, and separations, in accordance with established CSU policies and procedures.

The Payroll Technician I applies payroll and personnel transaction rules and regulations consistent with CSU policies and guidelines, state and federal laws, education codes, and applicable collective bargaining agreements. The incumbent validates reported work hours, leave usage, accruals, and entitlements, and audits payroll and related reports to ensure accuracy. The position identifies discrepancies, errors, or other payroll-related issues and performs appropriate corrective actions in accordance with established guidelines.

The Payroll Technician I responds promptly, effectively, and professionally to requests for payroll-related information and assistance from campus departments, employees, and other stakeholders. The position prepares and codes payroll and personnel transactions and enters data into Oracle/PeopleSoft and the State’s Payroll Information Management System. The incumbent verifies and audits warrant reports prior to the release of payments.

In addition, the Payroll Technician I processes third-party payroll actions involving employee pay, including judgments, levies, bankruptcies, and child support wage garnishments. The position also provides general clerical and administrative support to the Payroll Office, including filing and retrieving payroll records, answering phones, completing miscellaneous payroll forms (including employment verifications), and providing general reception support.

Responsibilities

Process Payroll Documents

• On a daily basis process payroll documents which include: SAF’s, FAF’s, Absence Reports, Time Sheets, PPTs to reflect Payroll actions including reclassifications, promotions, salary plan changes, reassignments, demotions, separations, retirements, and pay docks in both PIMS and PeopleSoft HR by prioritizing in accordance to Payroll Calendar deadlines.
• Audit approved SAF, FAF, and temporary faculty contracts for completeness, accuracy, and proper approval.
• If a relevant item/value on a SAF, FAF, or contract is incomplete in any way, return to the designated office to provide the appropriate information.
• Advise appropriate administrative offices on any changes made so their records may be corrected.
• Determine the appropriate PIMS transaction code and PeopleSoft action/reason in order to update the PIMS Employment History Database and PS Job Data record for the full range of payroll transactions including, but not limited to appointments, change of status, leaves of absence, and separations.
• Generate Payroll Personnel Transaction (PPT) forms for all actions that require a PPT. Ensure all values on the PPT are coded accurately in accordance to the action being processed.
• Input signed and approved PPT into the PIMS database.
• Troubleshoot error messages.
• Communicate with assigned departments and coordinators to collect pay docks in a timely manner.
• Enter pay docks into PIMS dock database to reduce employee(s) monthly salary.
• Verify all transactions entered to PIMS and PS Job Data to ensure accuracy.

Time and Labor Processing

• Enter student and hourly staff employee work hours when appropriate.
• Validate work hours for compliance with CSU, state, and federal law compliance and regulations applicable to hourly employees.
• Coordinate with timekeepers to ensure all work hours are entered and approved by established deadlines.
• Assist with corrections and retro-active processing of work hours.
• Verify the issuance of payroll checks for all reported and approved work hours.
• Enter all types of miscellaneous payments such as bonuses, collective bargaining agreement stipends, overtime, shift differentials, uniform allowances and excess/deficit hours by established deadlines to ensure timely payments.

Absence Management Processing

• Enter absence takes for all employee categories that are not reportable through self service functionality in a timely manner.
• Enter earned absence types such as CTO, HC, ADO.
• Validate employee accruals and absence takes during absence calendar processing periods.
• Review Absence Management reports; Excess/Deficit Hours, Negative Balance, Processed Not Approved, Unapproved Absences prior to finalizing the current period absence calendar.
• Process retroactive absence takes and earns as adjustments.
• Coordinate with timekeepers to ensure all absences for respective departments are entered and approved by established deadlines.
• Ensure absence accruals and leave balances are accurate for all employees.
• Troubleshoot errors.

Train and Support Department Coordinators and Employee

• Instruct and guide assigned departments of rules and regulations pertaining to the State Payroll System, including attendance data, payroll warrant authorizations, signature authorizations, completion of payroll forms, employee sign in process, and timely submission of payroll documents.
• Provide guidance and documentation for Payroll self service components, absence reporting, reporting hourly work hours, and executing reports.

Minimum Qualifications

Experience

• Equivalent to one (1) year of general administrative experience in payroll and human resources record-keeping and data entry which has provided the below knowledge and abilities.

Education

• Any equivalent combination and experience which provides the required knowledge and abilities.

Knowledge and Abilities

• Working knowledge of general office methods, practices and procedures.
• Ability to acquire working knowledge of, and independently select and apply, CSU policies, procedures, programs, guidelines, applicable state and federal laws, educational codes, and collective bargaining agreements.
• Ability to, or acquire the skill to, use web browsers, electronic calendaring programs, ERP/HRIS, and data management systems.
• Ability to audit and reconcile data.
• Interpret and apply written rules and regulations.
• Establish and maintain effective working relationships with others.
• Exercise tact, courtesy and good judgment in responding to others.
• Use current computer word processing and spreadsheet software programs.
• Perform mathematical calculations.
• Accurately enter data.
• Follow oral and written instructions.
• Communicate effectively with others.
• Read and write at a level appropriate to the position.