Business Manager II

Description

Robinson College of Business Georgia State University These are exciting times at the Robinson College of Business (RCB) at Georgia State University. We are growing, and we are thrilled that you are interested in being a part of our team. We are surrounded by individuals empowered to use their expertise and talents to achieve our mission of pursuing excellence.

The Robinson College of Business (RCB) invites applications for the position of Business Manager II at GSU's Buckhead location.

WHAT MAKES RCBA GREAT PLACE?

Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.

A knowledge-sharing organization that works collaboratively with diverse partners.

Professional development opportunity and mentorship

A rapidly growing center within an academic setting

HERE IS WHAT YOU WILL DO

Manage Accounts Receivable

Ensure all event-related expenses are entered into the 25Live scheduling database.

Generate over 300 invoices for internal and external events at the Buckhead Center.

Distribute invoices and collect payment from external customers.

Request journal payment from internal customers; ensure documentation of payment is sent.

Collect and process all incoming payments; facilitate credit card payments and wire transfers.

Prepare and make bank deposits; send documentation of deposits to GSU Financial Services.

Manage Accounts Payable

Process all purchase orders and approximately 550 payment requisitions for the department (catering, facility supplies, parking, copies, postage, operating expenses).

Track all outgoing payments; audit funds disbursed by department including monitoring that staff, GRAs, and student assistants are paid correctly.

Manage payment of approximately 60 Harvard Business Publishing invoices. Named on GSU’s contract with HBP and Study.Net as responsible party for tracking and verifying invoices, requesting rebates, verifying rebate amounts, depositing rebates, and paying HBP invoices for case studies purchased by RCB students.

Manage Monthly Parking at the Buckhead Center

Verify eligibility and enroll approximately 600 students yearly in monthly parking; track eligibility and deactivate parking for ineligible students.

Determine monthly student parking rate based on lease agreement and allocated parking ratio; request journal reimbursement from graduate cohort programs accordingly.

Serve as liaison between GSU’s Auxiliary Services and LAZ Parking; activate/deactivate monthly parking for approximately 70 staff; audit monthly staff parking invoices.

Manage shared database of parkers with LAZ Parking and update as needed.

Manage Parking Validations

Order approximately $100,000 in validation stock annually; issue individual supply to each Operational Services team member.

Perform monthly audit count of each staff member’s allocation to ensure proper distribution.

Prepare 1,400 parking validations each year for professors teaching at the Buckhead Center.

Audit validation charges entered in 25Live to ensure proper billing for internal and external customers.

Spectrum and 25Live Database Reporting

Perform statistical research and monthly, quarterly, and annual financial reconciliation of accounts payable and receivable for 10 budgets.

Maintain financial files for the department.

Collect and compile expense data to determine program bulk payments comprising Buckhead Center operational funds.

Manage contract review processes for the unit; monitor compliance with GSU and USG policies and procedures.

Develop and Maintain Buckhead Center Operational Services financial procedures.

Disclaimer: This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion of the employee's direct supervisor.

Qualifications

Minimum Hiring Qualifications:

Bachelor’s degree and four years of administrative experience; or a combination of education and related experience.

Preferred Hiring Qualifications:

• Degree in Accounting or related field.
• Experience with 25Live room reservation system.
• Knowledge of University rules, policies, and procedures.
• Knowledge of computer equipment and information systems, such as Peoplesoft Spectrum, Excel, Word, Access, etc.
• Knowledge of business and financial management practices.
• Highly detail-oriented.
• Effective communication, time management, and organizational skills.
• Ability to supervise and direct the work of others.