Job Description

Classification Title: MGR, Administrative Services

Classification Minimum Requirements: Bachelor's degree in an appropriate area and three years of relevant experience; or an equivalent combination of education and experience.

The Manager, Administrative Services oversees the University of Florida's PCard Program and plays a key role in monitoring, analyzing, and reporting UF spend data across PCard, Accounts Payable, and purchasing systems. This position leads a team of four, ensures compliance with university and state regulations, manages audits and daily operations, and supports campus departments with financial system and procurement‑related guidance. The role requires strong analytical, auditing, leadership, and communication skills to maintain program integrity and drive efficiencies across UF's procurement processes.

Key Duties & Responsibilities

PCard Program Management

• Direct overall management and strategy of UF's PCard Program.
• Supervise four team members (Administrative Specialists and Program Assistants).
• Review and approve PCard applications and transaction overrides.
• Ensure timely approval and reconciliation of PCard transactions.
• Oversee payment to the bank and reconciliation of bank payments.
• Manage compliance with PCard rules, disciplinary actions, and documentation of program processes.
• Serve as UF representative at national PCard events and manage audit interfaces/responses.

UF Spend Data Analysis & Reporting

• Conduct spend analysis using PCard, Accounts Payable, and Purchase Order data.
• Generate spend reports and fulfill public records requests.

Campus Support & Outreach

• Provide fiscal and procurement support through presentations, site visits, email, and phone engagement.
• Troubleshoot transaction, reconciliation, and accounting issues across UF's financial systems.

Financial Systems Support

• Assist departments with challenges in myUFL and myUF Market (PeopleSoft and SciQuest).

Departmental & Management Support

• Serve as backup for other Procurement Services managers.
• Perform additional functions as needed to support Procurement Services operations.