"PEAK - Administrative Coordinator - Oklahoma City"

Job Description

This position is in the Office of Academic Affairs and will work with students, staff, faculty, and administration to coordinate schedules, spaces, supplies, and support experiential learning. This role will support curriculum and accreditation needs, compliance requirements, budget maintenance, and College of Nursing policies and procedures for experiential learning. This role is also pivotal to creating a consistent experiential learning environment that optimizes student success.

The estimated length of assignment will run through Dec 30, 2025.

Organizes, coordinates and performs clerical and administrative functions following established standards.

• Assumes day-to-day responsibility for organizing and coordinating specialized clerical functions.
• Answers questions, provides information and handles complaints for internal and external customers.
• Updates office procedures for a more efficient operation when necessary.
• Assists with preparation of budgets, controls delegated budgetary expenses and maintains budgetary records.
• Approves departmental expenditures within predetermined guidelines.
• Reviews billing from contractors and vendors, adjusts as needed.
• Establishes and maintains filing systems including confidential documents.
• Assists with design and selection of departmental computer programs.
• Selects, supervises, trains and evaluates performance of assigned staff.
• Prepares staff schedules and monitors and approves time worked.
• Coordinates departmental personnel and payroll issues.
• Plans and coordinates special projects.
• Schedules appointments and makes travel arrangements.
• Collects and disseminates information for internal and external customers.
• Performs other related duties as assigned.

Job Requirements

Minimum Requirements: High School Diploma or GED; AND: 12 months office, clerical, or administrative experience.

Required Knowledge, Skills, Abilities:

• Basic math skills
• Advanced computer skills with wide knowledge of business software
• Proficient in Microsoft Office
• Detail oriented for accuracy of data and information
• Highly organized and able to handle multiple projects and deadlines

Physical Working Conditions: Communicate effectively. Engage in repetitive motion.

Environmental Working Conditions: Standard office environment.