"PEAK - Assistant to Chair - Dept of Anesthesiology"

Job Number:

252722

Organization:

Peak People

Job Location:

Oklahoma-Oklahoma City-Health Sciences Center

Schedule:

Work Schedule: 7:30AM - 4PM; M - F

Work Type: Onsite

Salary Range:

$18-22/hr Dependent upon experience

Benefits Provided:

No

Required Attachments:

Resume

This position is being filled through OU's PEAK Temporary Staffing Service.

The Department of Anesthesiology seeks temporary administrative assistance to support the Chair during a staff member's leave of absence. The position is estimated to last 6 weeks starting February 9th, 2026.

Essential Duties/Responsibilities:

Performs complex administrative duties for the Department Chair. Directs and coordinates daily operations of the office or program by serving as a staff and resource person. Acts as a liaison with internal and external agencies, compiles data, statistics, and other information. Plans events and special projects.

• Provides administrative assistance to the Chair, to include but not limited to, making travel arrangements, submitting reimbursement documents, maintaining a calendar, setting up meetings and appointments, ordering and tracking supplies, and resolving departmental problems as they arise.
• Assists the Chair with various committees and associated responsibilities.
• Manages the daily operations of the office or program.
• Assists with the hiring and termination of office staff.
• May delegate tasks and acts as the lead employee.
• Acts as the liaison between the Department and other campus departments, faculty, staff, and business and/or government entities.
• Prepares monthly reports for balanced accounts, verification reports, and management reports and distributes to appropriate personnel.
• May assist with other reports for the Chair.
• Compiles data, statistics, and other information.
• Coordinates and carries out projects or assignments requiring initiative, independent action, and specialized knowledge or expertise.
• May include event planning, producing in-house publications, and planning public relations functions.
• Provides information or counseling to students, employees, or the outside public. Independently responds to a variety of surveys, questionnaires, and other requests for information.
• Analyzes a variety of problems and carries out special assignments to solve those problems.
• Performs various duties as needed to successfully fulfill the function of the position.

Job Requirements

Required Education and Experience:

Bachelor's degree in Business, Psychology, Education, or related field; AND:

60 months administrative assistance or managing an office or program experience to a Chair, Department Head, Executive Director, or other leadership role.

Equivalency/Substitution:

Experience or a combination of education & related experience can be considered in lieu of degree. A one-to-one ratio is used to determine the number of years of experience required in place of a degree.

Required Knowledge, Skills, Abilities:

• Demonstrated proficiency with Microsoft Office Suite, internet browsers, and Adobe Acrobat Pro
• Demonstrated ability in document preparation and proof reading
• Excellent interpersonal skills
• Ability to work independently and as a team player
• Ability to complete tasks in an efficient and timely manner
• Must be detail oriented
• Ability to multitask, be organized, and self-motivated
• Ability to work in stressful situations and within deadlines
• Ability to communicate verbally and in writing

Working Conditions:

Standard office environment.

Sit for prolonged periods. Communicate effectively and listens. Use of a computer and calculator. Standing, stooping, bending, and reaching.

Hiring contingent upon a Background Check?:

Yes

Special Indications:

None

Job Posting:

Dec 10, 2025