"Peds Office Coordinator"

Job Details

University of Colorado Anschutz Medical Campus
Department: Anesthesiology, Division of Pediatrics

Job Title: Office Coordinator & Assistant to the Vice Chair of Pediatric Anesthesiology (Open Rank: Intermediate – Senior)

Position #00782040 – Requisition # 39139

Job Summary:

This position is responsible for office coordination and providing essential support to the Vice Chair of Pediatric Anesthesiology, the Vice Chair of Quality and Safety, the Chief Medical Information Officer for Children's Hospital Colorado, and the Pediatric Division Administrator. The Assistant to the Office Coordinator and Vice Chair of Pediatric Anesthesiology will provide centralized Division support for services regarding clinical programs, faculty affairs, recruitment, travel administration, educational programs, and special events. This position works under the direction of the Vice Chair of Pediatric Anesthesiology and Pediatric Division Administrator.

Key Responsibilities:

• Scheduling and coordinating Pediatric Division Attending Faculty meetings, All-Division Faculty meetings, and any additional ad-hoc faculty meetings as requested by the Division Administrator and/or Vice Chair of Pediatric Anesthesiology. Meeting coordination to include room setup, audio-visual equipment arrangements, virtual host/chat management, catering, slide distribution, collection of attendance, and any requisite follow-up
• In partnership with the Faculty Affairs & Recruitment Specialist, provide support for tasks such as arranging travel and itineraries for high-level recruitments and visiting dignitaries, to include processing travel request documents, travel expense summaries, and making required travel arrangements to include transportation, lodging, and itinerary needs; as well as coordinate specific components of faculty onboarding such as ordering of office keys, facilities management for office setup, creation of office signage, and other onboarding tasks
• Assuming ownership of prep and distribution of any necessary meeting materials as requested by the Vice Chair of Pediatric Anesthesiology and/or the Division Administrator and managing workflow of any documentation requiring signature by the Vice Chair of Pediatric Anesthesiology
• Managing the annual PRISM Review process to include distribution, collection, and reporting of over 100 faculty annual performance reviews
• Overseeing implementation of communications to faculty on behalf of the Vice Chair of Pediatric Anesthesiology and/or Division Administrator
• Knowledge and technical skills in mail-merge, Docusign, PowerPoint and other campus systems

Work Location:

Onsite to Hybrid – This role is expected to work onsite initially for at least three months to train in the role and build and establish relationships and is located in Aurora, Colorado. After three months, and upon supervisor's determination, the role will be considered for a flexible hybrid work schedule. Following the CU Anschutz Chancellor's requirement for employees to be on campus a minimum of three days/week, the supervisor is responsible for determining the required number of on-campus days/week (three or greater) based on the position's level of focus work, collaboration needs, etc. The Department places a high value on building working relationships and collaboration.

Why Join Us:

The University of Colorado School of Medicine and the Department of Anesthesiology is a world-class medical destination at the forefront of transformative education, science, medicine, and healthcare. The Department of Anesthesiology has several clinical specialties and is a nationally recognized leader in anesthesiology and peri-operative medical education. We are dedicated to developing leaders in anesthesiology and perioperative medicine who demonstrate clinical excellence, professionalism, and a commitment to life-long learning. Our faculty have a resolve to create an exciting academic environment that will build upon what is already recognized as one of the finest residency programs in the country, and by advancing education within our specialty, we continue to improve the lives of learners and patients in a complex and evolving world of medicine.

But we cannot do it all without our staff! Join a growing and diverse administrative team that strives to support and improve our education, research, and clinical missions. Joining the Business Operations Administrative team specifically means joining a tight-knit and collaborative team that works closely with faculty leaders and learners in a highly rewarding environment. Outside of the team itself, Department of Anesthesiology staff members have the opportunity to collaborate on projects across diverse teams and committees and take part in various activities throughout the year. All Department of Anesthesiology staff have access to the University of Colorado's second-to-none benefits package, retirement plans, significant vacation and sick leave, 11+ paid holidays/year, tuition assistance, and wellbeing resources.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications Intermediate Level

• A bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution
• A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year for year basis.
• 1 year of professional level experience supporting faculty in an academic medical institution.

Minimum Qualifications Senior Level

• A bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution
• A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year for year basis.
• 2 years of professional level experience supporting faculty in an academic medical institution.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications Intermediate Level:

• 2 - 3 years of experience supporting multiple executives or faculty, planning meetings, coordinating calendars, preparing travel arrangements, and providing assistance on special assignments.
• Advanced computer skills.
• Experience working in an academic medical center.
• Experience utilizing Concur and/or CU Marketplace

Preferred Qualifications Senior Level:

• 3-5 years of experience supporting multiple executives or faculty, planning meetings, coordinating calendars, preparing travel arrangements, and providing assistance on special assignments.
• Advanced computer skills.
• Experience working in an academic medical center.
• Experience utilizing Concur and/or CU Marketplace

Knowledge, Skills and Abilities:

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills.
• Demonstrated commitment and leadership ability to advance diversity and inclusion
• Ability to prioritize multiple projects and tasks with independent judgment based upon a complex set of competing time and resource requirements and to handle changing workloads and demands as necessary. Must be able to determine most efficient sequence of duties on any given day and recognize when to delegate tasks.
• Maintain highest level of confidentiality and recognize which information must be kept confidential.
• Ability to manage schedules
• Expert level of proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and various Internet browsers.
• Exceptional professional attitude and the ability to work collaboratively, harmoniously, and effectively as part of a team is essential.
• Flexibility to adapt to changing workloads and management schedules.
• High degree of professionalism, resourcefulness, tact, and diplomacy.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position
2. Curriculum vitae / Resume
3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Abigail Jacoba, ABIGAIL.JACOBA@CUANSCHUTZ.EDU

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by April 1, 2026

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as HIRING RANGE:

Intermediate: $54,383 - $69,175

Senior: $58,792 - $74,784