Philanthropy and Communications Events Coordinator

fulfillment of special, private donor events and donor travel to domestic and international locations; managing relationships with event vendors and partners; tracking event expenses and pending invoices; assisting with setup needs related to press conferences and special marketing events; assisting with our annual summer Gala; and providing general support to the department. Responsibilities Responsibilities: - Plan and produce NHMU Philanthropy and Communications Department annual eventsincluding special exhibition openings, Copper Club events, Member Preview Days, Lecture Series events, donor stewardship activities, weekend donor field trips, and more. - Coordinate special events and activities related to the fulfillment of items sold through our annual fundraising gala. Examples of past projects include: planning a cocktail party and behind-the-scenes tour for 20 people at the Museum; designing and helping to book a nine-day trip to Argentina for two; creating a complete itinerary and coordinating equipment and reservations for a seven-day camping trip through Wyoming and Idaho for two; and more. - Support department colleagues working in the PR and Marketing team as needed by helping to schedule and set up for promotional video shoots and press conferences. - Provide critical day-to-day support of the Museum's Philanthropy team including help with event invitations, tracking RSVPs, managing the reservation of event spaces, administrative tasks, and more. - Assist with the planning, preparation, and execution of NHMU's Annual Gala. - Work with members of the Museum's Philanthropy Team to implement a wide range of special initiatives designed to foster deeper engagement for NHMU donors, including tours of the Museum and other unique experiences. Minimum Qualifications EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience). Department may hire employee at one of the following job levels: Donor Relations Specialist, I: Requires a bachelor's (or equivalency) with up to 2 years of directly related work experience or a master's (or equivalency) degree. Donor Relations Specialist, II: Requires a bachelor's (or equivalency) + 4 years or a master's (or equivalency) + 2 years of directly related work experience. Preferences The successful candidate should have: strong event skills and availability to attend weekend and evening events as the calendar requires; very strong organizational skills and attention to detail; the ability to work with a wide range of partners - including gala committees, vendors, internal departments, and others - to execute successful events. The ideal candidate approaches projects with a sense of urgency, is eager to help execute a wide variety of tasks, enjoys ensuring even the smallest jobs are completed with the greatest attention to detail, and has a passion for the mission of the Natural History Museum of Utah. Experience with CRM software is a plus, but not required. Special Instructions Requisition Number: PRN46389B Full Time or Part Time? Full Time Work Schedule Summary: The schedule for this position is designed to be primarily onsite, M-F with normal office hours, though due to the nature of this position, evenings and weekends are required as necessary when we have scheduled events and projects on deadline. Department: 00018 - Utah Museum of Natl Hist Oper Location: Campus Pay Rate Range: 45,900-56,500 Close Date: 11/02/2026 Open Until Filled: To apply, visit https://utah.peopleadmin.com/postings/210511 je-42baefdfd1d34087bc3bcc9a8207c7b1