"Physical Education/Recreation Operations Coordinator"

Accountabilities:

This position is full-time (37.5 hrs/week), 10 months each year, typically mid-June to mid-August based on the needs of the department. Responsibilities include coordination of the daily operations of the department. Specific accountabilities include:

• Greet visitors and ensure reception area creates a welcoming environment;
• Ensure efficient execution of administrative procedures and processes central to the department;
• Respond in a timely manner to requests for information and refer to other resources as appropriate;
• Manage calendars, itineraries, contacts and correspondence of department;
• Coordinate with vendors and service providers;
• Assist with onboarding new employees; and
• Maintain adequate office supplies and other material required for the operation of the department, which may include researching services and pricing, processing quotes, creating PO's and requisitions and submitting for timely payment.

Maintain department records, research information, analyze data, prepare reports, edit and format documents and presentations, and produce standard reports.

Responsible for departmental communication to include: website maintenance, newsletters, posters, invitations, etc.

Responsible for all aspects of planning and execution of department events and functions, including travel arrangements.

Monitor departmental budgets and report on status, variances, and potential issues.

Responsible for building and/or room scheduling and service requests, as required.

Coordinate work and/or schedules of student or casual wage employees, as assigned, including processing web time entry.

Responsible for the planning and execution of department events and functions, including all aspects of the Club Sports Program, such as travel/housing arrangements, payment of league/registration fees, facility reservations, etc.

Assist with the daily operations and coordination of Physical Education & Fitness programming and offerings.

May be responsible for the timely and efficient execution of special projects, additional activities, committees and other work unique to the department, division or function, as assigned.

Professional Experience/Qualifications:

• A minimum of one year of administrative experience with progressive responsibilities is required.
• A detail-oriented approach is required.
• Must be able to schedule and coordinate banquets and other events.
• Must be able to work well in a high foot traffic area.
• Flexibility and the ability to manage multiple tasks and priorities are crucial.
• Must have solid judgment and be capable of strong communication and problem-solving skills in a fast-paced, department servicing students, staff, and community members.
• Solid skills and experience with Microsoft Office Suite as well as the ability to cull and consolidate data for reports. Demonstrated Google suite experience.
• Excellent verbal and written communication skills and high regard for detail are required.
• Strong customer service experience and the ability to professionally greet staff, visitors and students, serve as a resource and coordinate requests with multiple stakeholders.
• Strong aptitude for seeking out higher education recreation industry knowledge, as well as Colgate University organizational, systems, and process knowledge.
• Must be capable of working collegially with diverse groups of faculty, staff, students, and community members.

Preferred Qualifications:

Three or more years of administrative experience is preferred.

Education:

A minimum of an Associate's degree is required, or a combination of education and experience from which comparable skills are attained. A Bachelor's degree is preferred.

Other Information:

Colgate University is committed to the principle of institutional control in administering its athletics program in a manner consistent with the NCAA, ECAC, and Patriot League rules. Each individual involved in the athletics division is obligated to maintain competency and knowledge of the rules, to act within his or her realm of responsibility in full compliance with the governing legislation, and to report any violation of NCAA, ECAC or Patriot League rules of which he or she is aware. Should a situation warrant further investigation, you have an affirmative obligation to cooperate full in the infractions process, including the investigation and adjudication of a case. The failure to do so can be grounds for your termination with cause.

About Colgate University: Colgate University is a highly selective residential liberal arts institution distinguished by academic excellence and interdisciplinary inquiry. Located on a beautiful campus in upstate New York, Colgate takes pride in the active engagement of its students and faculty in local, national, and global communities.