Minimum of 4 years of experience in a related field, such as
project management, operations, business analysis, logistics,
marketing, or legal assistant/paralegal.
Demonstrated transferable operational background in fast-paced
corporate, legal, consulting, tech, or start-up environments is
highly valued. Candidates with paralegal, business operations,
management consulting, or agency project management experience are
strongly encouraged to apply.
Job Competencies
- Proficiency with creating workflows, policies, or standard
operating procedures (SOPs) from scratch, rather than just
maintaining existing ones.
- Advanced proficiency with Google Workspace functions (Docs,
Sheets, Slides, Drive) for project tracking and collaboration.
- Direct experience utilizing or navigating Workday (or a similar
enterprise resource planning/financial system).
- Experience utilizing or managing modern project management and
workflow management platforms (e.g., Asana, Monday.com, Trello,
Jira, or AirTable) to track multi-stage projects.
- Demonstrated technical agility and the ability to quickly
master complex, proprietary institutional database systems.
Experience using a customer relationship management (CRM) system is
preferred.
- Exceptional project management, communication, and
organizational skills with a commitment to accuracy.
- Stakeholder Management & Diplomacy: High emotional
intelligence. Proven ability to build consensus across different
departments and manage executives and frontline fundraising
officers to meet operational deadlines.
- Prioritization Under Pressure: Capacity to self-manage; able to
balance long-term project planning (like policy rollouts and
marketing cycles) with daily tasks such as scheduling emergencies
or immediate invoice routing.
- Attention to Detail: A commitment to accuracy, from proofing
strict routing sheets and auditing invoices to tracking precise
stock liquidation windows.
- Strong organizational and planning skills with the ability to
initiate, collaborate, implement, monitor, evaluate, and advance
funding proposals that support program activities and contribute to
Advancement's overall goals and objectives and the University's
fundraising enterprise.
- Superior interpersonal skills with proven ability to
effectively interact and collaborate with varied constituencies in
a professional manner, exhibiting excellent written and oral
communication skills, team-building skills, and demonstrating tact,
poise, and diplomacy while working with a wide variety of
personalities.
- Ability to apply sound judgment and proven responsible
decision-making skills; tact and discretion are required to handle
highly confidential information from alumni, parents, students,
families, donors, and prospects.
- Must be able and willing to work occasional evenings and
weekends.
Background Check: All offers of employment are contingent
upon a successful criminal background check and education
verification satisfactory to Brown.
Additional Information: Please submit a resume and cover
letter when applying for this position.
Read more about the benefits of
working at Brown here.
Benefits of Working at Brown:
Please review additional information on the
Benefits of Working at
Brown.
Recruiting Start Date:
2026-09-25
Job Posting Title:
Planned Giving Program Specialist
Department:
Advancement
Grade:
Grade 10
Worker Type:
Employee
Worker Sub-Type:
Regular
Time Type:
Full time
Scheduled Weekly Hours:
37.5
Position Work Location:
Hybrid
Submission Guidelines:
The designated
Position Work
Location for each position determines the approved modality
of work. Positions are classified based on the operational and
business needs of the department and may be designated as on-site,
hybrid, or remote.
Employees with a designated position work location as remote must
reside and perform their work in a state where Brown University is
registered to do business. Brown University is a registered
employer in the following states: Rhode Island, California,
Colorado, Connecticut, Florida, Maryland, Massachusetts, New York,
New Hampshire, New Jersey, North Carolina, Washington, D.C.
Please note that to be considered for a staff position at Brown
University, you must submit a separate application for each
position you wish to be considered for. Applications are reviewed
only for the specific position to which they are submitted and are
not automatically considered for future openings.
This position is not eligible for visa sponsorship.
Still Have Questions?
If you have any questions you may contact
employment@brown.edu.
Brown is an E-Verify Employer.
EEO Statement:
Brown University provides equal opportunity and prohibits
discrimination, harassment and retaliation based upon a person's
race, color, religion, sex, age, national or ethnic origin,
disability, veteran status, sexual orientation, gender identity,
gender expression, or any other characteristic protected under
applicable law, in the administration of its policies, programs,
and activities. The University recognizes and rewards individuals
on the basis of qualifications and performance. The University
maintains certain affirmative action programs in compliance with
applicable law.
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