"Planner/Scheduler"

Planner/Scheduler

Company: North Carolina State University

Job Location: Raleigh, NC

Category: Facilities Management

Type: Full-Time

Join the Pack! A community with nearly 8,000 faculty and staff, and 30,000 students. NC State is one of the largest employers in North Carolina, offering a large range of career opportunities. Visit us at https://jobs.hr.ncsu.edu/.

Department: 445030 - Building Maintenance & Operations

Location: Raleigh, NC

Essential Job Duties:

Are you a detail-oriented professional with a passion for facilities management and preventive maintenance? We are seeking a dedicated Planner/Scheduler to oversee and enhance our preventive maintenance program. In this role, you will coordinate and schedule maintenance activities across buildings, operations, and capital improvement projects. You will also collaborate with trade shops, troubleshoot maintenance issues, and conduct inspections to ensure compliance with safety and operational standards. Depending on the work environment, you may specialize in programs and projects related to sustainable energy practices, asbestos abatement, environmental concerns, refrigerants, and other key initiatives. This is a fantastic opportunity to play a key role in maintaining and improving university facilities while working with a collaborative and skilled team. If you are an organized, proactive, and solutions-driven professional looking to make an impact, we encourage you to apply today!

Apply now and join a team dedicated to operational excellence and sustainability!

Key responsibilities and duties include but not limited to:

• Manage and process work orders, material requests, and procurement for maintenance operations.
• Provide leadership and guidance to Journey and Contributing Planners.
• Monitor and review budget accounts in Wolf Reports, offering recommendations for financial planning and expenditures.
• Track and manage work order activity in AiM, ensuring accurate time tracking, billing, and status updates.
• Utilize Word, Excel, and Access to create reports, documents, and spreadsheets for project tracking and planning.
• Ensure the effectiveness of the work order management program by monitoring its progress and making necessary improvements.
• Track equipment, materials, and costs for projects while ensuring accurate billing through the AiM system.
• Coordinate with Project Managers, Shop Supervisors, and Building Liaisons to schedule system shutdowns and meet project deadlines.
• Validate labor and material costs using AiM vendor contracts and university procurement resources.
• Oversee safety and health training schedules for trade shop employees, ensuring compliance with Personal Protective Equipment (PPE) standards and university safety protocols.
• Develop accurate estimates, create project timelines, and conduct inspections to ensure all work meets quality standards.

Other Work/Responsibilities:

This position has been designated as essential personnel for the University and may be required to report to work during adverse weather conditions even though the University may be operating on an alternate schedule. This position may assist with snow and ice removal under the direction of a supervisor. Other duties as assigned.

Minimum Experience/Education: Associate's Degree in the assigned discipline; or an equivalent combination of training and experience. Some positions may require certification. All degrees must be received from appropriately accredited institutions.

Required Qualifications:

• Considerable knowledge of work methods, process techniques, resource requirements and safety considered necessary to complete needed work or service.
• Must have direct knowledge of one or more of the building mechanical trades with hands-on experience.
• Must have strong written and oral communication skills and solid compliance skills.
• Experience in building and mechanical trades, working in facilities maintenance and operations.

Preferred Qualifications: Experience working in a commercial or university setting.

Required license or certification: Valid driver's license required. North Carolina driver's license required within 60 days of hire and must be maintained.

Position Number: 00062473