"Planner / Scheduler Supervisor Harvard Medical School (HMS)"

Facilities Maintenance Operations (FMO) provides a broad portfolio of labor-based services, including building maintenance, landscaping and custodial to a large portion of the University. FMO, a department of Campus Services, offers primary building maintenance, landscape, fire safety, custodial and event support services to Harvard schools and departments on a fee-for-service basis. All services are provided in strict accordance with regulatory requirements and customer-determined standards.

The Facilities Maintenance and Operations Planner/Scheduler/FSS Inspector is responsible for the CMMS activities which include work order management, asset management & reporting. It is also responsible for inspectional maintenance services for our FSS Sprinkler Group.

Job-Specific Responsibilities:

Asset and PM Systems Management Responsibilities

• Responsible for maintaining and managing Asset and Preventive Maintenance data in Maximo, for all FMO managed Assets, in accordance with established data standards and structures.
• Creates new Assets, updates existing Assets, and decommissions Assets when removed from service.
• Configures and maintains Preventive Maintenance programs in Maximo, in accordance with customer agreements.
• Designs reports utilizing Microsoft Excel to provide Asset, PM Program, and related Work Order information to FMO Customers, as well as FMO Building Maintenance Services supervisors and managers.
• Works with the Associate Director and Supervisors of Maintenance to efficiently schedule and coordinate daily work orders. Maintains the CS Maximo work management system which includes asset management, preventive maintenance, and procurement.
• Responsible for Maintenance Inspection Services for the Sprinklers Systems on Campus, this includes maintaining and managing the database for Sprinkler Work.
• This position is responsible for holding the Contactors License for all FMO Sprinkler work on Campus.
• Directs the Compliance sprinkler work for FMO.

Shutdown/Impairment Request Coordination and Work Order Oversight

• Receive and review utilities shutdown requests as submitted by the construction team. Requests range from the following: plumbing, electrical, mechanical, fire panel/smoke detection, sprinkler/fire suppression.
• Assign staff to walkdown the proposed work area to complete investigation forms.
• Review and submit walkdown investigation form to FOM, Customer scheduler and construction team.
• Coordinate staff to perform shutdown on approved FOM’s date and time.
• Responsible for reviewing open work order cabinets and following up on past due work orders.
• Works with event staff in coordinating facilities assistance.
• Maintain shared out of office calendar with the Campus Services Facilities Call Center.
• Creates Billable projects for PM and CM work orders.
• Continuously improves the quality of FMO services by leveraging new technologies, creating, or revising procedures and processes to elevate team effectiveness.
• Other related duties as assigned.

Working Conditions: Emergency Status Designation: Critical Operations Personnel. Work Format: On Campus.

Physical Requirements: Must be able to frequently walk up and down stairs, ladders and be on your feet for extended periods of time. Able to push, pull, bend stoop and kneel. Must be able to lift in excess of 50lbs and assist others to do the same.