PNCA Student Affairs Office Assistant
Posting Number: R0007140
Location: Portland Campus
ABOUT WILLAMETTE UNIVERSITY:
Willamette University, founded in 1842,
is a nationally-renowned private university enrolling 2800 students
across five colleges. Our historic campus, adjacent to the Oregon
State Capitol, hosts a distinguished undergraduate liberal arts
college in Salem, Oregon. Our downtown Portland campus is home to
the Pacific Northwest College of Art (PNCA). We offer a wide range
of professional graduate programs, including Oregon's top-ranked
MBA program, the Northwest's oldest law school, as well as MA/MFA
programs at PNCA and master's degrees in data science and computer
science.
Willamette University provides a high-value and comprehensive
benefits package to eligible employees. Our
Benefits Summary includes
options for health, dental, life insurance, retirement, substantial
paid time off, tuition and more. If you need assistance applying
for a job or have any questions on recruitment at Willamette,
please contact our
HR Department,
[contact details available in the full listing] or call us at [contact details available in the full listing].
POSITION SUMMARY
Reporting to the Dean of Students for Community Care &
Inclusion at PNCA, the Student Affairs Office Assistant plays a
critical role in providing comprehensive administrative support and
operational coordination for the PNCA Office of Student Affairs.
This role assists student clubs and organizations, provides support
for key campus events, office coverage, marketing, and promotion
for departmental events. This position will participate in major
university-wide events, including admitted student days,
orientation, move-in, and admissions events.
RESPONSIBILITIES
Student Engagement and Leadership Support
- Act as the primary point of contact for active undergraduate
and graduate student clubs and organizations, helping them navigate
university processes.
Assist active student clubs and organizations with purchasing
items approved by the Student Council (graduate and
undergraduate)
Supervise the work of student office assistants
Administrative Support & Office Operations
- Manage email and communication requests from active clubs and
organizations at PNCA and the general
pnca-student-life@willamette.edu account, routing to the
appropriate staff member or responding accordingly.
- Assist with reconciliation of monthly expenditures of the PNCA
Student Affairs Team (DOS, Director, & Assistant
Director)
- Provide coverage for the Office of Student Affairs, PNCA
- Provide Office support, including tracking and monitoring of
supplies, general office organization, and maintenance (watering
plants, tidying the office, organizing student affairs
supplies)
- Assist the Office with scheduling and coordinating meetings
with external constituents and campus partners.
- Manage Student Life marketing and promotions.
Event Coordination & Marketing
- Provide general support for key campus activities and events,
which can include assistance with purchasing, set-up, breakdown,
and other duties.
- Assist with flyer and poster design for the Office of Student
Affairs
- Actively participate in major University events such as
Orientation, Move-in, Move-out, Admitted Students Day, and
Admissions events.
Professionalism & Compliance
- Respect and maintain confidentiality, parameters of operation,
professional protocols, and individual privacy as required by
law.
- Perform other duties as assigned by supervisor or their
designee.
QUALIFICATIONS
Minimum
- High School Diploma.
- Ability to cultivate relationships with campus
constituents.
- Ability to effectively communicate with diverse
audiences.
- Understanding of event planning processes and ability to
support student groups in executing successful events.
- Ability to provide administrative support to functional areas
in a timely manner.
Preferred
- Bachelor's Degree from an accredited higher education
institution
- Familiarity with an art and design college environment
- Previous experience working with college students
- Previous experience working in an office environment
- Experience using Google Applications, Canva, Adobe, or other
products to design flyers.
Typical Work Schedule: Monday through Thursday, 9:00 am to
2:00 pm. Occasional Fridays and evenings.
Physical Demands & Working Conditions: Typical work is
performed indoors in a normal office environment.
Salary: $18.95/hr for an average of 20 hours a week.
You will need to upload the following two documents as part of
your application materials in the "My Experience" section labeled
Resume:
- Cover letter addressing qualifications
- Current resume
Applications will be reviewed on a rolling basis until the
position is filled.
Incomplete applications will not be considered.
BACKGROUND CHECK REQUIREMENT:
All University positions require that candidates submit to a
criminal conviction record check prior to hire. Conviction does not
automatically preclude candidates from being hired. Nature of
conviction will be considered relative to the duties of the
position.
REASONABLE ACCOMMODATIONS STATEMENT:
To perform this job successfully, an individual must be able to
perform each essential duty satisfactorily. Reasonable
accommodations may be made to enable qualified individuals with
disabilities to perform the essential functions.
INSTRUCTIONS FOR APPLICANTS:
Please read the following carefully before beginning the online
application process. To be considered for employment at Willamette
University, please complete our online employment application. Your
application and all required attachments -- listed at the bottom of
the page -- must be submitted for each individual job post that you
are interested in applying. Once you submit your application you
will not be able to edit your application.
Apply online at https://willamette.wd501.myworkdayjobs.com/en-US/willametteuniversityjobs/job/Portland-Campus/PNCA-Student-Affairs-Office-Assistant_R0007140
Believing that diversity contributes to academic excellence and
to rich and rewarding communities, WU is committed to recruiting
and retaining a diverse faculty, staff and student body. We seek
candidates, particularly those from historically under-represented
groups, whose work furthers diversity and who bring to campus
varied experiences, perspectives and backgrounds.
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