Portfolio and Secretariat Specialist

Āu Mahi | What You Will Do

As Portfolio and Secretariat Specialist you will lead the coordination of selected University of Canterbury (UC) management and executive-level committees. This includes:

• coordinating work programmes (including paper development and decision timelines)
• preparing agendas and reviewing papers
• taking minutes, and monitoring follow-up actions.

A second key part of the role is contributing to the central University portfolio, programme and project management (P3M) function, including:

• drafting and reviewing a range of P3M-related documents.
• contributing to improving P3M frameworks
• undertaking coaching and advisory tasks as required.

This role combines high-level coordination, governance expertise, and analytical capability to help drive the University’s strategic priorities.

Mōu | Who You Are

You are an experienced professional with extensive experience supporting executive or governance-level committees in a complex environment, and engaging with senior leaders.

You will also be able to demonstrate:

• Proven expertise in portfolio, programme and project management (P3M)
• Exceptional written skills, with the ability to produce clear, concise, high-quality papers
• Strong analytical capability and confidence working with both qualitative and quantitative information
• Excellent stakeholder engagement, influence, and relationship management skills
• A proactive, organised approach, with the ability to manage competing priorities and deadlines
• An alignment with our organisation's values and culture, promoting a positive and inclusive work environment.

Ideally, you will also have:

• Knowledge of frameworks such as PRINCE2, PMP, Agile or similar
• A relevant tertiary qualification and/or P3M certification.