Administer and maintain assigned post-award accounts to verify accuracy of transactions and uniform application of policies, procedures, and GAAP standards. Reviews terms and conditions of simple grants &/or contracts and seek clarifying questions as necessary. Prepare documents for submission reports and follow-up statements. Completes reconciliation of accounts. Manage cooperative agreement and subaward budgets (Network of the National Library of Medicine, Region 1 and Network Web Service Office), ensuring alignment with sponsor funding requirements and grant programs organizational goals.

Monitor actual expenditures against grant budgets to identify variances and ensure compliance with grant restrictions.

Conduct financial forecasting and provide analysis to grant program directors to inform decision-making and resource allocation.

Meet monthly with program directors to review budgets.

Assist with budget modifications and ensure timely submission of budget adjustments to sponsors as necessary.

Perform analysis of grant program budgets, provide current and historical budget data to grant program expenditures.

Process purchasing requests, invoices and payment requests related to grant programs and subaward project activities into financial systems.

Advise program directors on all financial transactions, such as travel, purchasing and subcontracting.

Prepare account reconciliations and financial statements to include actual budget variance explanations.

Grant Compliance & Reporting (25%)

• Maintain and ensure comprehension of current Federal, State and sponsor guidelines and requirements. Review Request for Application (RFA) for financial requirements.
  
  
• Prepare and submit financial reports for grant programs in accordance with grant agreements, including quarterly, annual, and final reports.
  
  
• Ensure all grant-related financial documentation is accurate and complies with organizational policies and sponsor guidelines.
  
  
• Assist in the preparation of audits and ensure that all required documentation is maintained for audit readiness.
  
  
• Track and report program expenditures, including payroll, operating expenses, and indirect costs.
  
  
• Serve as liaison to UMB Sponsored Programs Administration (SPA) office in meeting all award reporting requirements.
  
  
• Assist with reviewing and submitting carryforward documents and ad-hoc reporting requirements.
  
  

Collaboration & Support (15%)

• Collaborate with program staff to provide financial guidance and support for subawards.
  
  
• Collaborate with program support coordinator on relevant grant financial and operational matters.
  
  
• Provide/advise on budgetary matters and to align with program goals.
  
  
• Support program administrators (Principal Investigator, Executive Directors, etc.) in interpreting financial information and addressing any budget-related inquiries or concerns.
  
  
• Collaborate with the Library Business Operations Specialist to ensure proper budgeting and accounting for the operation of the NNLM, Region 1 and NWSO programs
  
  
• Travel to regional and national locations for conferences and meetings to support and promote NNLM, Region 1 and NWSO NNLM, as needed.
  
  

Financial Systems & Recordkeeping (10%)

• Maintain and update financial records related to grants in the organization's financial management system.
  
  
• Ensure accurate and timely tracking of revenue, expenditures, and reimbursements for grant-funded projects.
  
  

Continuous Learning and Improvement (10%)

• Stay current on regulations, trends, and best practices related to grant financial management, including Federal and state regulations (e.g., OMB Uniform Guidance, GAAP).
  
  
• Recommend and implement process improvements to enhance the efficiency and effectiveness of program financial management.
  
  

Perform other duties as assigned.

Qualifications :

MINIMUM QUALIFICATIONS

Education : Bachelor's degree in accounting, finance, business or related field that required coursework in general acceptable accounting practices (GAAP).

Experience : Two (2) years of accounting or budget experience with at least one (1) year in research administration. Experience working with grants or grants administration such as Federal grants (i.e. NIH, HHS, etc.) preferred.

Certification/Licensure: Certified Research Administrator (CRA) or Certified Public Accountant (CPA) preferred.

Other : Financial disclosure reporting required by State of Maryland Ethics Committee. Willingness and ability to travel.

Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 undergraduate college credits being equivalent to one year of related experience. In instances where specific education and/or experience is required only directly related education and/or experience may be substituted.

KNOWLEDGE, SKILLS, ABILITIES

Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to work cooperatively with others and independently. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.

HIRING RANGE : $67,000 - $70,000, commensurate with education and experience.

UMB is committed to cultivating a diverse and inclusive workforce and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, ancestry or national origin, sex, pregnancy or related conditions, sexual orientation, gender identity or expression, genetic information, physical or mental disability, marital status, protected veteran's status, or any other legally protected classification.

If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request . You may also contact leave_and_accom@umaryland.edu . Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.

The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. Read the UMB Notice of Non-Discrimination for more information.

Administer and maintain assigned post-award accounts to verify accuracy of transactions and uniform application of policies, procedures, and GAAP standards. Reviews terms and conditions of simple grants &/or contracts and seek clarifying questions as necessary. Prepare documents for submission reports and follow-up statements. Completes reconciliation of accounts. Manage cooperative agreement and subaward budgets (Network of the National Library of Medicine, Region 1 and Network Web Service Office), ensuring alignment with sponsor funding requirements and grant programs organizational goals.

Monitor actual expenditures against grant budgets to identify variances and ensure compliance with grant restrictions.

Conduct financial forecasting and provide analysis to grant program directors to inform decision-making and resource allocation.

Meet monthly with program directors to review budgets.

Assist with budget modifications and ensure timely submission of budget adjustments to sponsors as necessary.

Perform analysis of grant program budgets, provide current and historical budget data to grant program expenditures.

Process purchasing requests, invoices and payment requests related to grant programs and subaward project activities into financial systems.

Advise program directors on all financial transactions, such as travel, purchasing and subcontracting.

Prepare account reconciliations and financial statements to include actual budget variance explanations.

Grant Compliance & Reporting (25%)

• Maintain and ensure comprehension of current Federal, State and sponsor guidelines and requirements. Review Request for Application (RFA) for financial requirements.
  
  
• Prepare and submit financial reports for grant programs in accordance with grant agreements, including quarterly, annual, and final reports.
  
  
• Ensure all grant-related financial documentation is accurate and complies with organizational policies and sponsor guidelines.
  
  
• Assist in the preparation of audits and ensure that all required documentation is maintained for audit readiness.
  
  
• Track and report program expenditures, including payroll, operating expenses, and indirect costs.
  
  
• Serve as liaison to UMB Sponsored Programs Administration (SPA) office in meeting all award reporting requirements.
  
  
• Assist with reviewing and submitting carryforward documents and ad-hoc reporting requirements.
  
  

Collaboration & Support (15%)

• Collaborate with program staff to provide financial guidance and support for subawards.
  
  
• Collaborate with program support coordinator on relevant grant financial and operational matters.
  
  
• Provide/advise on budgetary matters and to align with program goals.
  
  
• Support program administrators (Principal Investigator, Executive Directors, etc.) in interpreting financial information and addressing any budget-related inquiries or concerns.
  
  
• Collaborate with the Library Business Operations Specialist to ensure proper budgeting and accounting for the operation of the NNLM, Region 1 and NWSO programs
  
  
• Travel to regional and national locations for conferences and meetings to support and promote NNLM, Region 1 and NWSO NNLM, as needed.
  
  

Financial Systems & Recordkeeping (10%)

• Maintain and update financial records related to grants in the organization's financial management system.
  
  
• Ensure accurate and timely tracking of revenue, expenditures, and reimbursements for grant-funded projects.
  
  

Continuous Learning and Improvement (10%)

• Stay current on regulations, trends, and best practices related to grant financial management, including Federal and state regulations (e.g., OMB Uniform Guidance, GAAP).
  
  
• Recommend and implement process improvements to enhance the efficiency and effectiveness of program financial management.
  
  

Perform other duties as assigned.

Qualifications :

MINIMUM QUALIFICATIONS

Education : Bachelor's degree in accounting, finance, business or related field that required coursework in general acceptable accounting practices (GAAP).

Experience : Two (2) years of accounting or budget experience with at least one (1) year in research administration. Experience working with grants or grants administration such as Federal grants (i.e. NIH, HHS, etc.) preferred.

Certification/Licensure: Certified Research Administrator (CRA) or Certified Public Accountant (CPA) preferred.

Other : Financial disclosure reporting required by State of Maryland Ethics Committee. Willingness and ability to travel.

Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 undergraduate college credits being equivalent to one year of related experience. In instances where specific education and/or experience is required only directly related education and/or experience may be substituted.

KNOWLEDGE, SKILLS, ABILITIES

Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to work cooperatively with others and independently. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.

HIRING RANGE : $67,000 - $70,000, commensurate with education and experience.

UMB is committed to cultivating a diverse and inclusive workforce and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, ancestry or national origin, sex, pregnancy or related conditions, sexual orientation, gender identity or expression, genetic information, physical or mental disability, marital status, protected veteran's status, or any other legally protected classification.

If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request . You may also contact leave_and_accom@umaryland.edu . Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.

The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. Read the UMB Notice of Non-Discrimination for more information.