Posting Details
Position Information
Position Title
Post-Award Grants Analyst, Part-Time
Position Type
Limited-Term (Renewable)
Job Number
SA84124
Full or Part Time
part-time 20-29 hours weekly
Fair Labor Standard Act Classification
Non-Exempt
Anticipated Pay Range
$33.00 - $38.00
Pay Range Information
Chapman University is required to provide a reasonable estimate of
the compensation range for this position. This range takes into
account a variety of factors that are considered in making
compensation decisions, including experience, skills, knowledge,
abilities, education, licensure and certifications, and other
business and organizational needs. Salary offers are determined
based on the final candidate’s qualifications and experience, as
well as internal equity and other internal factors. The anticipated
pay range is not a promise of a particular wage.
Position Summary Information
Job Description Summary
The Grants Analyst, Post-Award serves to facilitate the post-award
activity of the Schmid College of Science and Technology. Works
with principal investigators, faculty and staff to coordinate
post-award activities for grants and/or contracts. Post-award
responsibilities include budget analysis and projection,
preparation of financial reports, cost transfers, monthly
expenditure review, reconciliation, and preparation for project
close-out. Monitor project accounts to identify and resolve
discrepancies. Provide guidance on funding agency regulations as
well as Chapman University’s administrative and fiscal policies.
The position reports to the Assistant Director of Business
Operations with a dotted reporting line to the full-time Research
Grants Analyst. Other duties as assigned.
This is a part-time, hourly position at 20 hours per week. This
assignment is contingent on continued availability of funding, as
directed by the university. This position is located in-person at
Chapman’s campus in Orange, California.
Responsibilities
Post Award Support
- Develop and maintain databases for recording and tracking grant
awards, budgets, projections and related information
Generate and prepare quarterly financial projection
reports
Provide guidance to PIs on financial reports and appropriate
spending of sponsored program accounts
Monitor and track project accounts and escalate concerns to
PIs
Work closely with University departments to reconcile and
resolve budgetary matters, preparing cost transfers and requesting
corrections as needed
Interpret and monitor compliance with funding agency’s
requirements and University’s fiscal policies
Perform troubleshooting and address variances
Maintain current knowledge of grant funding policies,
regulations and procedures
Forecast potential projection issues and recommend course of
action
Prepare re-budgets on funded projects as needed
Track status of personnel on projects
Work collaboratively with staff to process POs, invoices,
etc.
Maintain records to support review of PI effort reports
Assist with award close out and report potential variances
Assist with issues of compliance as related to University
policies and procedures
Process PI supplemental pay for research and industry
projects
Respond to inquiries or requests for assistance as related to
post-award financial management (i.e. audits)
Ensure proper accounting and accurate posting of expenses
Monitor subrecipient invoices for errors for the lifetime of
the projects
Track and report on cost-share obligations
Process and track faculty course releases/buyouts
Complete JEs and Cost Transfers, ensuring expenses are
allowable, allocable, reasonable, and consistent
Assist with other aspects of post-award grant management in
coordination with Sponsored Projects Services
Required Qualifications
- Three years of progressively responsible experience in
post-award grants administration, research administration,
accounting, finance, or a closely related field.
- Ability to learn, understand and interpret grant and contract
requirements, policies and procedures, and apply them
appropriately
- Strong analytical skills to analyze correspondence, reports and
spreadsheets, and resolve discrepancies.
- Demonstrated ability to employ effective problem-solving to
research content, assess options and formulate solutions
- Proven time management skills and the ability to complete
multiple assignments with fluctuating deadlines in a timely
manner.
- Proven ability to work independently and evaluate data, assess
alternatives and formulate logical and sound decisions and/or
recommendations.
- Experience in obtaining data and disparate information from
various sources; experience in organizing and presenting data,
infographics, charts and tables to summarize data.
- Skill to operate a computer in a networked environment.
Excellent computer skills in the use of word processing,
spreadsheet, presentation applications, preferably of Microsoft
Office Suite software and Adobe Professional. Technical skills to
quickly learn and use enterprise systems and new software including
cloud based applications.
- Strong writing and editing skills to prepare and proofread
clear, concise and grammatically correct business correspondence,
reports and publications and communicate complex information.
- Strong organizational skills to plan and prioritize deadlines
and perform multiple tasks without constant direct
supervision.
- Demonstrated effective communications and interpersonal skills
to interact with diverse individuals and groups at all
organizational levels, both within and outside of the university.
Experience with database maintenance and management.
- Skill to perform arithmetic calculations for basic accounting
functions and reconciliations. Ability to use tact and diplomacy
and maintain a high level of confidentiality.
- Proven ability to work as a part of a team; commitment to team
success
- Sharp attention to detail
- Ability to learn, understand and interpret grant and contract
requirements, policies and procedures, and apply them
appropriately
Desired Qualifications
- Bachelor’s degree in business, accounting, finance, or a
related field.
- Experience working in an administrative environment, preferably
at a non-profit organization with research functions (i.e.,
institute of higher education, lab, or research center).
Special Instructions to Applicants
At Chapman University, we believe collaboration thrives through
in-person engagement. This position is fully on campus, and
employees work alongside colleagues, faculty, students, and staff
each day to support our vibrant university community.
Chapman University is an equal opportunity employer that provides
equal employment opportunities to all individuals, regardless of
their protected characteristics. All qualified applicants and
employees are encouraged to apply and will receive consideration
for employment without regard to race, color, religion, age, sex,
sexual orientation, gender identity, gender expression, national
origin, ancestry, citizenship status, physical disability, mental
disability, medical condition, military and veteran status, marital
status, pregnancy, genetic information or any other characteristic
protected by state or federal law.
Applicants for Staff and Administrator positions must be currently
authorized to work in the United States on a full-time basis.
The offer of employment is contingent upon satisfactory completion
and outcomes of a criminal background screening and returning to
the Office of Human Resources a signed original acceptance of the
Chapman University Agreement to Arbitrate
Minimum Number of References
3
Maximum Number of References
3
Pre-screening Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
- Resume
- Cover Letter
- 3 References Listed on One Page
Optional Documents
- Letter of Recommendation 1
- Letter of Recommendation 2