Post-Award Grants and Finance Specialist (Open Rank, Entry to Senior)

Job Summary

The Department of Neurology has an opening for a motivated, full-time Post-Award Grants and Finance Specialist (a Research Services, Pre/Post Award Professional position). This position supports the financial management of sponsored projects within the Department of Neurology. This position is responsible for post-award financial activities including monitoring, reconciliation, reporting, and compliance for non-industry sponsored research projects.

Key Responsibilities

Entry-Level Responsibilities

• Assist with preparing and distributing routine financial reports by pulling, verifying, and organizing financial data from university systems such as m-Fin and PeopleSoft.
• Support monthly reconciliations by reviewing transactions and flagging discrepancies by assisting with tracking expenditures against approved budgets
• Maintain grant records and documentation in compliance with sponsor and University requirements
• Provide administrative support for post-award processes, including data entry and report formatting. Assist with effort tracking, basic payroll review, and financial transactions (e.g., sending invoices to sponsor, submitting Marketplace requisitions, monitoring purchase orders, and completing journal entries).
• Support grant closeout activities through documentation preparation, clearing speed type encumbrances, and ensuring account code allowability.
• Monitor PCARD transactions to ensure complete documentation of all card transactions and that all transactions are made per university regulations and sponsor requirements.
• Other duties as assigned

Intermediate-Level Responsibilities

• Conduct reconciliation and review of speedtype expenses and revenue
• Prepare and process journal entries and payroll expense transfers (PETs)
• Monitor budget-to-actual expenditures for salaries, benefits, operating costs, and F&A
• Prepare and provide financial reports to faculty and Neurology research administration
• Complete post-award activities including sponsor and institutional compliance, annual reporting, and closeout reporting
• Work with PI to prepare and submit necessary award actions to OCG or through agency websites including but not limited to no-cost extensions, changes in scope of work, budget revisions, restricted funds transfers, PI or Co-PI change or transfer, PI or Co-PI disengagement, requests for additional funding, and addition of new sub-awardee.
• Collaborate with the University Office of Grants and Contracts (OGC) and other central offices
• Other duties as assigned

Senior-Level Responsibilities

Provide advanced analysis, compliance oversight, and strategic guidance for post-award financial management.

• Analyze financial trends and recommend improvements to financial performance and compliance
• Serve as a key advisor to faculty and research administration on grant financial matters
• Oversee complex or high-risk post-award activities, including compliance and reporting
• Review financial reports, reconciliations, and budget monitoring for accuracy and risk
• Collaborate with central offices on complex financial or compliance issues
• Independently manage the day to day operations of post award grants management for the department.
• Other duties as assigned

Work Location

Hybrid - this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Minimum Qualifications

Entry Level
Bachelor's degree in finance, accounting, business administration, or a related field

Intermediate Level
Bachelor's degree in finance, accounting, business administration, or related field
1 year of experience in grants management, accounting, or financial administration

Senior Level
Bachelor's degree in finance, accounting, business administration, or related field
2-3 years of experience with post-award grant management and financial reconciliation

Preferred Qualifications

• Experience in a higher education or research environment
• Familiarity with grant management systems (e.g., PeopleSoft, CU systems, or similar)
• Knowledge of Uniform Guidance (2 CFR 200)

Knowledge, Skills and Abilities

• Knowledge of sponsored project regulations (e.g., federal, state, institutional policies)
• Strong analytical, problem-solving, and communication skills
• Experience with financial systems and advanced Excel skills

Anticipated Pay Range

Entry: $50,160-$67,215
Intermediate: $54,586-$73,145
Senior: $59,012-$79,076

How to Apply

For full consideration, please submit the following document(s):
1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position
2. Curriculum vitae / Resume
3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address
Questions should be directed to: neurology-hr@cuanschutz.edu