Position Overview
The Institut Barcelona d'Estudis Internacionals (IBEI) invites applications for the position of Post-award Research Project Officer.
The successful candidate will be fully integrated into IBEI's vibrant research environment.
- Expected start date: 1 November 2026
- Duration: permanent
- Gross annual salary according to experience and skills, between €26.000 - €30.000
- Location: Institut Barcelona d'Estudis Internacionals (IBEI), Barcelona
Responsibilities of the Post-award Research Project Officer
Under the direction and supervision of the Head of the Research Office (RO), the Post-award Research Project Officer will support managing the post-award phase of research projects and fellowships. This includes monitoring and assisting financial execution, grant justification, budget compliance, and reporting deadlines of the projects. The role also involves contributing in the report of research indicators and PDI data to the IBEI Board, public administrations, and partner entities (e.g., CERCA), as well as handling requests and inquiries from Research Office users as needed. All these tasks require leveraging management tools to effectively support different units across IBEI.
In particular, the selected candidate will support the RO in carrying out the following core duties:
- Grants Post-award Management
- Manage the full post-award lifecycle of research projects and fellowships, serving as the main point of contact for funding agencies.
- Oversee project budgets, resources, logistics, and timelines, ensuring overall compliance and addressing operational issues.
- Prepare, submit, and justify progress and final financial reports, ensuring timely delivery of scientific outputs from PDIs.
- Coordinate and support internal and external financial audits.
- Documentation & Compliance
- Maintain accurate records of research outcomes, publications, and regulatory/ethical documentation.
- Assist researchers with administrative requirements and submission of research deliverables of funded projects.
- Research Indicators & Data Reporting
- Maintain and update research databases to track IBEI's research KPIs (projects, grants, and PDI data).
- Manage data reporting and communications with public administrations, research networks, and partner entities.
- Ensure accurate, timely data submissions and propose improvements to data management workflows.
Candidate Profile
Requirements
- Education: University degree or Higher Vocational Education and Training (FP 2n cicle / Advanced VET).
- Experience: Proven track record in managing European, national, regional grants, preferably within research environments (universities, R&D centers, or research institutes).
- Excel Proficiency: Strong and proven advanced skills in Excel.
- Data Management: Experience in data management, including data organization, cleaning, and validation.
- Language Skills: Proficiency in English, Spanish, and Catalan (both written and spoken).
Desirable Skills and Experience (Assets)
- Grants & Fellowships: Direct experience with specific research funding programs: European (Horizon Europe, Erasmus+), National (AEI, Ministry of Science, Innovation and Universities), and Regional (AGAUR).
- Technical & Analytics: Knowledge of Python or R for data analysis, process automation, and reporting.
- Software Tools: Advanced user of office software (Microsoft 365 and Google Workspace) alongside familiarity with research databases and data visualization tools.
Personal Attributes and Soft Skills
- Service Orientation: Strong customer-service mindset with a high willingness to assist and support the Research Office's internal and external users (PDI, administrative staff, and funding bodies).
- Proactivity: Self-motivated approach with the ability to take initiative, problem-solve, and drive tasks forward independently.
- Adaptability: Capacity to manage changing priorities effectively in a dynamic, fast-paced environment.
What we offer
- Full time permanent contract
- Gross annual salary according to experience and skills
- Immediate incorporation
- 37,5 h/week, flexible working hours
- Career development
- Become a member of an organization that is constantly growing, environment of excellence in research, and collaboration with lead
Aplication Procedure
Interested candidates must complete the APPLICATION FORM, including:
- Motivation letter (maximum 1 page)
- Curriculum Vitae (CV)
Applications must be submitted by 22nd, October 2026
Contact and Further Information
For questions about the position or the project, please contact: research@ibei.org
Join IBEI and be part of a team that advances research on evidence-informed governance and policy advice in a rapidly changing world.