Post Award Specialist II - Office of Sponsored Programs

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Why Choose Us?

At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include:

Generous Retirement Contributions: The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan.
Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs.
Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.
Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.
Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources.

JOB TITLE: Post Award Specialist II

JOB PURPOSE: Administer sponsored projects awarded to the University of Wyoming from external sources, as well as internal UW-funded projects, according to the agency regulations and policies and comply with University of Wyoming policies and procedures; operate under many complex layers of regulations, including the Code of Federal Regulations Title 2, Subtitle A, Chapter II, Part 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements (UG), as well as Sponsor policies and procedures, and the State of Wyoming and University of Wyoming rules and regulations.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Setup all externally and internally funded awards/projects in the Electronic Research Administration(eRA) system, ensuring awards/projects requirements and deliverables are setup in compliance with award specific terms and conditions.
Setup all externally and internally funded awards and award budgets in the grant accounting system (WyoCloud-PPM), ensuring the Facilities and Administration (F&A) Burden Structure attached to award/project budget corresponds with the F&A rate reflected in the award agreement.
Setup Subawards and subaward budgets in both the eRA system and WyoCloud-PPM.
Process award budget modifications.
Understand specific grant requirements; ensure financial compliance on contract conditions and assurances.
Communicate with the Principal Investigators and the Fiscal Managers regarding the project financial status.
Contact sponsors concerning accounts receivable that are ninety (90) days or earlier and turn over accounts receivable older than 90 days to the Account Receivable team for collection.
Coordinate with the Accounts Receivable team to ensure the final draw-down of funds on awards are accurate. Also, prepare monthly draw-down of funds as may be required.
Responsible for monthly/quarterly/annual invoicing/billing for all awards assigned in portfolio, except the larger federal letter of credit draws.
May monitor all compliance on contracts and sponsored programs. As may be required, perform periodic budget reconciliations and reviews to ensure allowability of activities charged to a project.
Review expenditure corrections for accuracy, allowablity, and compliance.
Facilitate independent auditors and agency representatives in their examination of the sponsored programs' records.
Maintain compliance with auditor's demands to maintain copies of all agency deliverables in the Sponsored Programs' files.
May serve on University and/or external committees or task forces as necessary.
Motivate principal investigator regarding compliance with funding agency rules and regulations.
Attend conferences and workshops applicable to sponsored programs' administration.
Plan and facilitate quarterly outreach research administration quarterly quality improvements sessions with departments/units in assigned portfolio.
Close projects in timely fashion and verify that all financial and closeout documents are submitted to the sponsor and budget balance and cash balance for each project are fully reconciled.
Support WyoCloud system upgrades and testing as may be needed.
Maintain copies of all agency deliverables in the Sponsored Programs' files electronically.
Communicate with the Principal Investigators and the Fiscal Managers regarding the project status.
Partner with the Costing and Reporting Team on the Effort Certification Process.
Provide technical oversight and guidance to Post Award Specialist I on complex fiscal post-award compliance matters such as re-budgeting, cost allowability, no-cost extensions, cost sharing, PI and other personnel changes.
Monitor and research current trends in post-award management and compliance by reviewing information per audits and audit findings performed at other higher education institutions, OIG reports, and reports published by professional organizations such as NCURA, SRA, including webinar, workshop, and conference attendance.
Create and update training and reference manuals regarding post-award administration best practices.
Serve as lead for the Office of Sponsored Projects Outreach and Training Program for the research community.
Foster a positive team climate by working collaboratively in sharing information.
Supervise the Post Award Services team in the absence of the Post Award Services Manager.
Perform other projects as assigned.

MINIMUM QUALIFICATIONS: Education: Bachelor's degree. Experience: 3 years work-related experience.

DESIRED QUALIFICATIONS: Broad understanding of and experience using an Oracle-based or comparable financial management system; Prior work experience providing support at an Institution of Higher Education; Must have strong organizational skills with the ability to establish priorities, manage multiple demands and projects, and meet deadlines; A strong customer service orientation and attention to details are essential; Excellent verbal, written, and interpersonal communication skills; Prior experience in post-award management; Certified Research Administrator (CRA) or Certified Financial Research Administrator (CFRA) preferred.

REQUIRED APPLICATION MATERIALS: Complete the online application. The department additionally requests candidates upload the following documents for a complete application: 1. Cover letter 2. Resume or C.V. 3. Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position).

WORK LOCATION: Ideally, this position requires the successful candidate be available to work on campus. However, a flexible or remote work agreement may be possible for a highly qualified candidate.

WORK AUTHORIZATION REQUIREMENTS: The successful candidate must be eligible to work in the United States. Sponsorship for H-1B work authorization or work visa is not available for this position.

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