Postgraduate Curriculum & Remediation Assistant

About us:

Home to over 40 departments and institutes, the University of Toronto's Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

The Department of Family and Community Medicine (DFCM) is recognized internationally for its clinical, educational and research excellence. Our faculty are clinical and academic leaders who are breaking new ground on issues ranging from inner city health, addiction medicine, global health, palliative care, immigrant and indigenous health, and far more.

As the Postgraduate Curriculum & Remediation Assistant, you will play an integral role serving as the primary administrative resource for both the Associate Program Director, Curriculum & Remediation and the Associate Program Director Assessment & Evaluation to coordinate their education strategic priorities. You will coordinate a wide variety of project cycle tasks that require a great deal of tact, and adaptability within an unpredictable, fast paced environment. Your exceptional organizational skills, time management, and attention to detail will contribute to the success of the DFCM Postgraduate Education program.

Your responsibilities will include:

• Providing detailed information to students on program and/or course requirements
• Coordinating tasks for projects and other strategic initiatives with stakeholders including maintaining information in databases, on a website and course information on student information systems
• Determining logistical details and activities for events and/or programming including: liaising with contacts to coordinate execution of seminars and workshops, booking speakers for program events and tracking attendance
• Coordinating program schedules with stakeholders along with receiving and passing on evaluation materials for review
• Coordinating examination process including handling the delivery of examination questions and calculating resident grades using excel based formulas
• Collecting and passing on submissions for award competition
• Scheduling committee meetings, taking meeting minutes as well as coordinating agendas, materials, action and follow-up items

Essential Qualifications:

• Advanced College Diploma in a relevant field, or acceptable combination of equivalent combination of education and experience.
• Minimum two (2) years of relevant administrative experience in a university, medical school, teaching hospital or comparable environment
• Experience coordinating projects, courses and managing priorities
• Experience scheduling appointments and resolving scheduling conflicts
• Experience organizing and executing large events (400+ attendees) both in person and virtually
• Experience supporting committees and drafting and editing agendas and minutes
• Proficiency with MS Office Suite, Zoom, Teams, webinar applications, CMS website tools and survey tools
• Ability to deal effectively with multiple priorities and projects with conflicting deadlines while maintaining a high degree of accuracy and high quality
• Exceptional interpersonal and communication skills, both verbal and written, organizational skills, strong proof-reading and editing skills
• Ability to multi-task in a fast paced environment and effectively prioritizing activities
• Demonstrated ability to take initiative to improve processes
• Ability to work well independently but also as part of a team

To be successful in this role you will be:

• Communicator
• Goal oriented
• Intuitive
• Organized
• Problem solver

This is a term position until February 2028.

Closing Date: 11/06/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Grant - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 08 -- $66,522 with an annual step progression to a maximum of $85,069. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca.

Indigenous Substantiation Process

The University of Toronto has implemented a process to substantiate Indigenous Membership/Citizenship/Enrolment for candidates who identify as Indigenous. For more information about this process, please refer to the Indigenous Substantiation Website.