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Position Summary Sponsored
Projects Services (SPS) within the Research,
Innovation, and Economic Development division at the
State University of New York at Buffalo is searching for a
Pre-Award Administrator. This role includes
periodic and thorough review of proposals, budget oversight, and
acting as the institutional representative for pre-award sponsored
activities. The position will also involve disseminating best
practices, mentoring, and consulting with research administration
colleagues to ensure consistency and compliance.
Key Responsibilities:
Conduct thorough reviews of proposals to identify potential
issues with the budget and other components, ensuring compliance
with sponsor guidelines.
After proposal submission, collaborate with research
administration colleagues to address sponsor-requested revised
budgets, Just-In-Time (JIT) requests, and provide other materials
as needed.
Serve as the official representative of the institution for
pre-award activities, communicating with sponsors and external
entities as necessary.
Collaborate effectively as part of a team, providing guidance
and acting as a resource for other research administration
staff.
Promote best practices, provide expert guidance, and deliver
training on sponsor requirements, compliance, and pre-award
functions for staff and faculty.
Lead functional meetings to ensure clear communication and
collaboration among stakeholders and support consistent adherence
to administration protocols outside of formal training through
mentorship.
Oversee registration and updates in sponsor systems as an
authorized user, keep stakeholders informed on sponsor changes,
compliance, and guidelines, and maintain budget templates and
spreadsheets with up-to-date financial data, including fringe
benefits and tuition rates.
Learn more:
Our benefits, where we prioritize your well-being
and success to enhance every aspect of your life.
The Research Foundation of SUNY is an EOE and welcomes all to
apply including veterans and individuals with a
disability.
Minimum Qualifications
Bachelor's degree and 4 years of experience in public or
business administration or similar role; or an equivalent
combination of education and experience.
Strong written and verbal communication skills
Attention to detail and the ability to work with a high degree
of accuracy
Ability to work in a diverse, deadline-driven environment
Proficiency in Microsoft Office and Adobe
Applicants must be authorized to work in the United States by
their start date. The University at Buffalo does not guarantee that
it will sponsor, support, or otherwise assist with obtaining work
authorization
Preferred Qualifications
Master's degree preferred
Knowledge of federal government agencies and budget
processes
Grant writing and/or administration experience
Experience in planning, leading, documenting, and managing
projects
Physical Demands
Salary Range
$80,000 - $85,000
Special Instructions Summary
Is a background check required for this posting?
No
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