Posting Details
Position Information
Position Title
Pre-Award Research Analyst
Position Type
Regular
Job Number
SA93824
Full or Part Time
full-time 40 hours weekly
Fair Labor Standard Act Classification
Exempt
Anticipated Pay Range
$75,000 - $85,000
Pay Range Information
Chapman University is required to provide a reasonable estimate of
the compensation range for this position. This range takes into
account a variety of factors that are considered in making
compensation decisions, including experience, skills, knowledge,
abilities, education, licensure and certifications, and other
business and organizational needs. Salary offers are determined
based on the final candidate’s qualifications and experience, as
well as internal equity and other internal factors. The anticipated
pay range is not a promise of a particular wage.
Position Summary Information
Job Description Summary
Chapman University’s Office of Research is seeking a Pre-Award
Research Analyst to join its growing and highly motivated team of
research administration. The tasks and duties associated with the
Research Analyst position will vary based on the candidate’s
experience, skills, knowledge, and abilities.
The Sponsored Projects Analyst works in the Office of Research with
faculty from all departments at the university on proposal
preparation to various sponsors. Works with principal
investigators, faculty and staff to coordinate pre- award
activities for grants and/or contracts. Assists with grant
development activities including proposal and budget preparation
and review. Provides guidance on funding agency regulations, as
well as Chapman University’s administrative and fiscal policies.
Assists with non-financial post award actions such as progress
reports, re-budgeting, no-cost extension, and other prior approval
requests, etc. Other duties as assigned including data entry,
reconciling accounts and general administrative support.
Additionally, this position may work with Sponsored Projects
Services ( SPS ) leadership and staff on SPS departmental projects
and/or special assignments as needed.
This is an exempt Administrator position. This position is eligible
for participation in our health and welfare benefits, supplemental
retirement plan, accrued sick time, vacation, and holiday pay. This
position is fully in-person and based in Irvine at our Rinker
campus.
Chapman University’s mission is centered on serving our students
and strengthening our campus community. Chapman believes there is
significant value in an in-person workforce. Being present fosters
collaboration, strengthens relationships across departments,
enables us to better serve our co-workers and contributes to the
student experience. It is an important part of the culture that
makes Chapman a special place to work and learn.
Responsibilities
- Assist with tracking proposals from notice of intent to apply
through submission. Monitoring progress of application to ensure
timely submission.
Thoroughly read and analyze sponsored project opportunity
guidelines (e.g. RFAs, BAAs, various solicitations from Federal and
non-federal sponsors) to assist in the preparation of proposals.
·
Assist PIs in the preparation of budgets for grant proposals.
·
Train and assist faculty and staff with grant preparation in
Cayuse Sponsored Projects (SP) and Cayuse Proposals (S2S). ·
Assist with other aspects of grant development including
ensuring all forms are up to date and conform to sponsor and
University guidelines, procedures, and policies. ·
Manage organization of grant documentation and reports. ·
Research, identify and notify assigned faculty of grant funding
opportunities, and meet with PIs regularly to review pending
proposals. ·
Serve as the central information resource for assigned grants;
research and resolve administrative inquiries and address routine
to complex concerns. ·
Respond to and follow through with inquiries, needs, and/or
issues in a prompt and responsive manner. ·
Collect information and data from various sources and assist
with preparing and assembling documentation for reports and
proposals. ·
Assist with facilitation of project contracts/agreements.
Required Qualifications
- .A minimum of three years’ experience in research and sponsored
programs administration, with proven experience in pre-award
administration, and a Bachelor’s degree in any related field
(combination of education and experience may be acceptable).
- Knowledge of best practices in research and sponsored programs
administration.
- Knowledge of various extramural sponsors and agencies,
including federal, state and local agencies, non-profit
organizations and various industries.
- Strong understanding of the Code of Federal Regulations ( CFR
), including Uniform Administrative Requirements, Cost Principles,
and Audit Requirements for Federal Awards; Federal Acquisition
Regulations ( FAR ) and the Federal Demonstration Partnership
General and Agency Specific Terms and Conditions.
- Excellent computer skills in the use of word processing,
spreadsheet, presentation applications, preferably Microsoft Office
Suite software and Adobe Professional.
- Technical skills to learn and use enterprise systems and other
job-related software.
- Experience working in a team-oriented and diverse environment
with ability to take initiative and work independently.
- Proven ability to meet deadlines and produce high quality
products
- Excellent oral and written communication skills.
- Assist faculty with post-award non-financial actions such as
progress reports, re-budgeting and no-cost extension requests, and
drafting subcontracts and amendments prior to submission to
Sponsored Project Services.
- Collaborate with Sponsored Projects Services team on various
projects and assignments, as needed
Desired Qualifications
- Minimum three years’ experience working in an administrative
environment, preferably at a non-profit organization with research
functions (i.e., institute of higher education, lab, or research
center).
- A Bachelor’s degree or equivalent experience.
- Ability to learn, understand and interpret grant and contract
requirements, policies and procedures, and apply them
appropriately.
- Time management skills and the ability to complete multiple
assignments with fluctuating deadlines in a timely manner.
- Experience in obtaining data and disparate information from
various sources.
- Strong writing and editing skills to prepare and proofread
clear, concise, and grammatically correct business correspondence,
reports and publications and communicate complex information.
- Skill to operate a computer in a networked environment,
including working knowledge of computer programs. Strong computer
skills specifically: Excel, Word, Outlook, and Teams. Technical
skills to quickly learn and use enterprise systems and new software
including cloud-based applications.
- Strong organizational skills to plan and prioritize deadlines
and perform multiple tasks without constant direct supervision, and
sharp attention to detail.
- Ability to use tact and diplomacy and maintain a high level of
confidentiality .
- Experience working in a team-oriented environment with ability
to take initiative and work Independently.
- Familiar with 2 CFR 200 “Uniform Administrative Requirements,
Cost Principles, and Audit Requirements for Federal Awards.”
- Experience in an academic research administration
environment.
- Knowledge of Cayuse suite.
- Experience in management of externally funded programs in a
university environment or similar complex research setting
Special Instructions to Applicants
At Chapman University, we believe collaboration thrives through
in-person engagement. This position is fully on campus, and
employees work alongside colleagues, faculty, students, and staff
each day to support our vibrant university community.
Chapman University is an equal opportunity employer that provides
equal employment opportunities to all individuals, regardless of
their protected characteristics. All qualified applicants and
employees are encouraged to apply and will receive consideration
for employment without regard to race, color, religion, age, sex,
sexual orientation, gender identity, gender expression, national
origin, ancestry, citizenship status, physical disability, mental
disability, medical condition, military and veteran status, marital
status, pregnancy, genetic information or any other characteristic
protected by state or federal law.
Applicants for Staff and Administrator positions must be currently
authorized to work in the United States on a full-time basis.
The offer of employment is contingent upon satisfactory completion
and outcomes of a criminal background screening and returning to
the Office of Human Resources a signed original acceptance of the
Chapman University Agreement to Arbitrate.
Minimum Number of References
1
Maximum Number of References
3
Pre-screening Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
- Resume
- Cover Letter
Optional Documents
- Letter of Recommendation 1
- Letter of Recommendation 2