"Presidential Initiatives and Principal Gifts Coordinator"

Position Purpose

Serving as a key partner to Senior Philanthropic Advisors, the Presidential Initiatives and Principal Gifts (PIPG) Coordinator is responsible for a variety of complex administrative activities in the proactive management of fundraising efforts focused on alumni, parents, and friends of Dartmouth College. The PIPG Coordinator will support senior philanthropic advisors and the PIPG team prospect and volunteer activity. Contributes to donor-focused, team-based structures through interaction with cross-functional teams in Advancement to support prospect relationships and management as well as volunteer engagement. Provides comprehensive travel support for multiple frontline fundraisers, supports data management and reporting needs, research requests, and assists in planning and executing strategic development events and communications plans for cultivation, solicitation, and stewardship activities.

Required Qualifications - Education and Yrs Exp

Bachelors or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

• Bachelor's degree or the equivalent combination of education and experience
• Five or more years of providing complex administrative support or office experience in related field, preferably in an academic setting
• High level of initiative, autonomy, and attention to detail with commitment to accuracy and producing high-quality work
• Excellent communication and interpersonal skills; excellent customer service and team orientation with ability to effectively collaborate with others
• Ability to maintain flexibility in a changing work environment
• Excellent organizational and project management skills, including ability to prioritize multiple projects/tasks, plan ahead, and work independently
• Strong interpersonal and communication skills, diplomacy, and commitment to professionalism
• Strong technical literacy; highly skilled in the use of Microsoft Word, Excel, Outlook and PowerPoint and other database management software; aptitude for learning new systems
• Good judgment and ability to interact with a diverse group of people internal and external to Dartmouth College
• Discretion and confidentiality with donor-related information and sensitive matters
• Strong writing and proofreading skills
• Ability to understand, facilitate, and implement complex scheduling

Preferred Qualifications

• Skill in the use of Microsoft Office, including Word, Excel, and Outlook; database management software
• Demonstrated ability to take personal risks in resolving challenges in a complex work environment
• Customer orientation experience with high-level clients and senior members of an organization
• Experience working with volunteers desirable

Description

In partnership with fundraisers and donor relations officers, engages in the cultivation of top alumni, parents, and friends of the College. Serves as a key partner with fundraisers and donor relations officers for comprehensive travel planning and itinerary preparation; processes expense transactions in accordance with Dartmouth's policies and procedures. Assists in supporting programming and events designed specifically to engage the Dartmouth community. Work includes but is not limited to the preparation of correspondence, reports, briefings, and other materials with responsibility of proofreading for accuracy and making editorial changes and/or suggestions, often securing pertinent information from multiple sources. Participates in fundraising team meetings in support of regional and departmental fundraising efforts.

Percentage Of Time: 25

Supports data management needs of frontline fundraisers utilizing complex database systems (including Advance and Data Warehouse) in daily operations to perform tasks, including extracting and synthesizing data to create reports and presentations that facilitate the assessment of committee, prospect, and event work. Work includes but is not limited to researching, collecting, organizing, and summarizing data for use in reports, budgets, meetings, etc. Extracts and synthesizes data to pull reports and analyze data. In addition, utilizes iModules for email marketing, and tracks event attendance in our content management system (Advance). Assists in the recording and documentation of volunteer's activity in Advance and helps with communications materials and presentations for committees. Effectively and efficiently uses word processing, spreadsheet, power point and database programs in daily operations to perform individual tasks and manage projects. Participates in brainstorming to identify tasks and associated activities to be accomplished in a variety of areas: agenda development, scheduling, presentation support, events, and communications. Effectively communicates with a range of offices to help meet objectives through programming and professionally represents the College to volunteers, alumni, and vendors. Ensures consistency in processes and communications in support of fundraising, metrics, event planning and other activities within the team. Actively participates in team meetings and shares updates on workflows, participates in knowledge sharing to build skills among team and fosters positive team collaborations.

Percentage Of Time: 25

Updates and maintains a variety of highly confidential records (both electronic and hard copy) using Microsoft Word/Excel, Data Warehouse, and Advance prospect data management systems for fundraisers while insuring proper distribution and coordination of information among Advancement teams. Transmits gifts and verbal/written gift commitments from donors to Gift Recording Office following current best practices and guidelines. Uses sound judgment regarding the disclosure of confidential or sensitive information.

Percentage Of Time: 25

Serves as a liaison between college staff, alumni, students, and those outside the College. Performs special services for donors/prospects, such as responding to information requests, arranging special appointments and presentations, etc. Work includes but is not limited to responding, tracking, and following through on all requests while providing guidance, detailed information, and answers to questions in a thoughtful and thorough manner.

Percentage Of Time: 10

Actively assists fundraisers in organizing occasional special events, mailing invitations, coordinating logistics (including tracking of budgets and expenses) and other activities with various services, both internal and external, relating to alumni, parents and friends visits to Dartmouth.

Percentage Of Time: 10

Performs other duties as assigned.

Percentage Of Time: 5