Pricing Coordinator

OVERVIEW & PURPOSE

The Pricing Coordinator is responsible for maintaining accurate pricing information, customer records, and related data within company systems. This position supports pricing administration, vendor rebate processing, reporting, and order coordination to ensure accuracy, efficiency, and consistency across departments. The Pricing Coordinator works closely with internal teams and external vendors to support daily business operations and maintain accurate pricing and customer information.

ESSENTIAL FUNCTIONS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Maintain and update customer records within company databases and customer relationship management (CRM) systems to ensure accuracy and completeness.

2. Create, update, and maintain product and service pricebooks using spreadsheet applications, shared document platforms, and internal business systems.

3. Prepare and maintain special pricing arrangements, ensuring accurate documentation and updates across applicable systems.

4. Process and submit vendor rebate requests, monitor submissions, and follow up to ensure timely and accurate credit processing.

5. Prepare, review, and submit monthly vendor reports in accordance with established requirements and deadlines.

6. Coordinate and monitor designated customer accounts, including order processing, billing accuracy, reporting, and issue resolution.

7. Identify and resolve pricing discrepancies, data inconsistencies, and other issues in collaboration with appropriate departments.

8. Maintain organized and accurate pricing documentation and records to support efficient operations and reporting.

9. Communicate effectively with internal departments and external vendors to ensure timely completion of pricing-related activities.

COMPETENCIES

1. Technical Proficiency: Strong working knowledge of spreadsheet applications, including formulas, data entry, and data management. Ability to learn and navigate various business software systems.

2. Attention to Detail: Demonstrated ability to maintain accuracy when managing pricing information, customer records, and financial data.

3. Organization & Time Management: Ability to prioritize multiple responsibilities, manage deadlines, and maintain organized records.

4. Analytical & Problem-Solving Skills: Ability to identify discrepancies, investigate issues, and determine appropriate solutions.

5. Communication Skills: Strong written and verbal communication skills with the ability to interact professionally with employees, customers, and vendors.

6. Teamwork & Collaboration: Ability to work effectively across departments and contribute to a cooperative and productive work environment.

7. Accountability & Dependability: Demonstrates ownership of assigned responsibilities, follows through on commitments, and consistently produces accurate work.

SUPERVISORY RESPONSIBILITY

This position has no supervisory responsibilities.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position operates in a professional office environment and routinely utilizes standard office equipment, including computers, telephones, printers, and other general office technology.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit for extended periods, use a computer and keyboard, and communicate verbally and electronically. The employee is occasionally required to stand, walk, reach with hands and arms, and bend or stoop. The employee may occasionally be required to lift and/or move items weighing up to 10 pounds. Specific vision abilities required for this position include close vision and the ability to adjust focus, particularly when working with computers, spreadsheets, and detailed documents.