"Program Assistant, Law Career Services Office"

Posting Details

First Section

Who We Are

At Gonzaga we don’t just state our mission. We live it every day as a Catholic, Jesuit, and humanistic University. It is the reason we exist and the foundation for our purpose: educating students for lives of leadership and service. From students to faculty and staff members, everyone here knows what we stand for – and they know how valuable our mission is to the success of our institution.

Our diverse selection of benefits is part of Gonzaga’s commitment to care for and meet the needs of our employees and their families. The University provides full-time employees in their first year: a PPO Medical plan administered by Premera Blue Cross, employer-paid dental programs through Delta Dental, vision coverage through VSP, employer-paid Life Insurance, and optional employee-paid Life Insurance through Lincoln Financial, TIAA 403(b) Retirement plan including free onsite financial planning and advising, Employee Assistance Program through Supportlinc, Zagfit Wellness program with access to GU’s onsite fitness center and Spokane Transit Authority (STA) bus passes. Additionally, full-time (40 hours per week) staff employees accrue 4 hours of sick time per pay period (pro-rated for less than 40 hours/week), vacation time starting at 5 hours per pay period (pro-rated for less than 40 hours/week) and 17 paid holidays. Additional benefits such as Long Term Disability and Tuition Waivers are available after the first year of employment.

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Position Title Program Assistant, Law Career Services Office

Posting Number S2365P

Department Law Career Services Office

Work Schedule

8:00 am to 5:00 pm, Monday through Friday

Employment Status Regular

Temporary or Fixed-Term Assignment End Date

Hours per Week 40

Months per Year 12

Job Purpose

​The position performs a wide range of complex administrative duties in support of department’s directors and Assistant Dean.

The budgeted annual salary range that the University reasonably expects to offer for this position is $40,477 – $46,210 annually. The internal full salary range is $40,477 – $54,763.

Anticipated/Budgeted Salary (Annualized 12 months, 40 hours/week)

Minimum Salary (Annualized 12 months, 40 hours/week) 40477

Salary Midpoint (Annualized 12 months, 40 hours/week) 47620

Maximum Salary (Annualized 12 months, 40 hours/week) 54763

Essential Functions

Essential Function Category Title Data Entry

% of time for section 20%

Function Details

Input data and maintain accurate databases.

Essential Function Category Title Administrative Support

% of time for section 40%

Function Details

Perform wide range of complex administrative duties in support of department team members.

Create and manage complex excel spreadsheets for data tracking and program management.

Create reports, including graphics, based on collected data.

Anticipate team members needs based on recurring workflow and provide assistance to projects as needed.

Set-up, monitor, and tear-down departmental events and meetings.

Maintain professional and accurate records including confidential reports and information, both in electronic and written format.

Schedule department members appointments, calendars, meetings, travel and other events, including the procurement of logistical needs, as requested.

Submit and monitor work orders for office and department members.

Maintain and order supplies for the office and equipment.

Ensure public and communal office areas are organized, clean, welcoming, and clutter-free.

Essential Function Category Title Customer Service

% of time for section 30%

Function Details

Arrive on time to open and close office for daily operations.

Welcome and greet all visitors with pleasant and professional demeanor.

Respond and proactively assist with inquires on a multi-phoneline system and email communication in a timely manner.

Proactively work to facilitate communication between visitors and employees within the department.

Resolve complex and escalated issues.

Maintain confidentiality and high standard of professionalism.

Other Functions

Other Functions

Incumbent may represent the department on law school committees or projects as assigned and approved by the supervisor.

Other tasks as requested by the Department.

University Competencies

University Work Values

Promoting Excellence in Academic Endeavors and Professional Practice

• Fostering intellectual depth, competence, reflection, and creativity in pursuing exemplary, rather than satisfactory, outcomes

Sharing Responsibility for Mission Identity and Leadership

• Making a personal commitment to learn about Gonzaga’s mission, discovering ways to contribute individually and collaboratively to our distinctive learning and research community

Affirming a Commitment to Human Dignity

• Engaging one another with profound respect, professionalism, and cura personalis while supporting one another’s continued learning, development, and maximizing of potential

Advancing a Culture of Inclusiveness

• Developing cultural fluencies and global awarenesses, and practicing habits that enable us to value, recruit, and support community members from historically underrepresented backgrounds

Caring for Our Common Home and Integral Ecology

• Growing ecological awareness of and respect for the interconnectedness of human and non-human life, and the need to develop and practice habits that are mutually beneficial to all life

Cultivating Individual and Community Accountability

• Demonstrating mutual commitment to our shared project by holding ourselves and others responsible for actions, expecting appropriate behavior, and aligning activities with ethical and professional standards

Qualifications/Knowledge Required/Years Experience Required

Degree Required Vocational, Associates, Technical Degree

Certifications and/or Licensures required

N/A

Knowledge Required Early career, knowledge may be from education and/or some experience

Years Experience Required 1-2.99 years

Minimum Qualifications

Associates of Arts degree + one (1) years of related experience or three (3) years of related experience if substituting experience for education requirement.

​​Microsoft Word skills to include the ability to create reports, containing graphs and other intermediate functions (e.g. perform mail merge, insert table of contents), edit documents.

Microsoft Excel skills to include the ability to create spreadsheets (e.g., formulas such as V-lookup, graphs, pivot tables).

Maintain composure in fast-paced work environment.

Demonstrated ability to manage competing priorities with frequent interruptions.

Demonstrated ability to operate with a high level of confidently and discretion.

Demonstrated ability to accurately input data into various systems.

Excellent verbal and written communication skills necessary to communicate intricate job-related processes to internal and external customers both via email and over the phone.

Desired Qualifications

Bachelor’s Degree in Business or related field.

Ability to understand and implement new technology, including software, social media programs, databases.

High level of competency with Microsoft Office Suite and Adobe, including Excel and PowerPoint.

1-3 years experience in a professional office setting in higher education.

Physical / Environmental Qualifications

Remain in a stationary position 80% of the time.

Ability to prep for and attend meetings and events across campus in various weather conditions.

Wrist and hand movement related to computer work.

Bend, stoop, kneel, stretch and reach.

Pick-up, carry and move items up to 25 lbs.

Posting Detail Information

Open Date 08/06/2024

Close Date 08/20/2024

Open Until Filled No

Application Review Begins On

Special Instructions to Applicants

EEO Statement

Gonzaga University is a Jesuit, Catholic, humanistic institution, and is therefore interested in candidates who will contribute to its distinctive mission. Gonzaga University is a committed EEO/AA employer and diversity candidates are encouraged to apply. All qualified applicants will receive consideration for employment without regard to their disability status and/or protected veteran status. Applicants with disabilities needing reasonable accommodations to complete the application or hiring process should contact Human Resources (509) 313-5996.

Clery Statement

Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics

The safety of all members of the campus community is of vital concern to Gonzaga University. Information regarding crime prevention advice, the law enforcement authority of Campus Security, policies concerning the reporting of any crimes which occurred on the campus (and other specified locations), other security and safety-related policies, as well as the crime statistics for the most recent 3-year period may be found in the Campus Safety and Security Guide and Annual Fire Safety Report. The Gonzaga-In-Florence Safety & Security Guide is also available.

A copy of the report can be found online at www.Gonzaga.edu/Clery. A paper copy of the Campus Safety & Security Guide and Annual Fire Safety Report or the Gonzaga-In-Florence Safety & Security Guide may be obtained by contacting the Student Development Office on main campus, College Hall 120. The Florence Guide may also be obtained on the Florence campus in room 105.

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

* Do you have an Associates of Arts degree + one (1) years of related experience or three (3) years of related experience if substituting experience for education requirement?

Yes

No

* Please describe why you believe it is important to embrace diversity and support inclusion efforts in this role.

(Open Ended Question)

Applicant Documents

Required Documents

Resume

Optional Documents

Cover Letter