"Procurement Officer"

Procurement Officer

Job ID: 292790

Location: Kennesaw, Georgia

Full/Part Time: Full Time

Regular/Temporary: Regular

About Us

Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower our 47,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia. We are searching for talented people to join Kennesaw State University in our vision. Come Take Flight at KSU!

Location

(Primary Location for Job Responsibilities) Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144.

Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.

Job Summary

Collaborates with campus customers, colleagues within the University and throughout the State of Georgia, and the supplier community to acquire the supplies, equipment, and services needed by the University for teaching, research, and service activities. Responsible for negotiating, preparing, executing, or recommending execution, awarding and administering all contracts, purchase orders and rental agreements which involve expenditures for supplies, materials, equipment and contractual services.

Responsibilities

KEY RESPONSIBILITIES:

1. Reviews Request for Proposals and Request for Quotes for processing
2. Reviews and analyzes purchase requisitions and determines the appropriate method of procurement
3. Maintains purchase orders, etc., for the purpose of ensuring proper processing of data and provides necessary information and complies with policy regulations and requirements
4. Determines the appropriate method of procurement for unique and complex purchase requisitions
5. Investigates and develops sources of supply, final preparation of solicitation specifications and scope of work requirements in collaboration with end-users, issues RFQ's, RFP's, RFI's and purchase orders
6. Develops pricing structure and manages evaluation committees
7. Reviews, scrutinizes, summarizes, and evaluates quotations and proposals
8. Authorizes and issues procurement contract awards
9. Monitors customer satisfaction regarding goods and services received for the purpose of resolving any outstanding issues and improving the quality of services and products purchased
10. Interacts with vendors and suppliers to actively expedite open purchase orders to provide timely delivery of products and/or services
11. Responsible for the overall end-user and supplier relationship, assists with negotiations and assures assigned contract awards meet the agreed upon business objectives
12. Manages the Contract Assessment Report (CAR) process with end-users and suppliers to ensure that supply market trends, supplier performance and KSU business needs are aligned
13. Assists in resolving billing discrepancies associated with open purchase orders to ensure prompt purchase order close out
14. Coordinates the resolution of purchase order payment issues with Accounts Payable, as needed

Required Qualifications

Educational Requirements
Bachelor's degree from an accredited institution of higher education in Business or Humanities or an equivalent combination of relevant education and/or experience

Required Experience
Three (3) years of work experience in procurement, acquisition, contracting or related area

Preferred Qualifications

Additional Preferred Qualifications
Working Knowledge of PeopleSoft (Oracle)
One or more of the following certifications:
Georgia Certified Purchasing Associate (GCPA) or ability to obtain within nine (9) months of hire
Georgia Certified Purchasing Manager (GCPM)
Certified Professional Procurement Officer (CPPO)
Certified Professional Public Buyer (CPPB)
Certified Professional in Supply Chain Management (CPSM)

Preferred Educational Qualifications
An advanced degree from an accredited institution of higher education in Business or Humanities

Preferred Experience
Previous experience in supply chain, materials management, or paralegal contract administration
Prior experience in an academic environment and/or procurement

Knowledge, Skills, & Abilities

ABILITIES
Able and willing to give advice and guidance, sharing knowledge, and providing counsel and feedback
Able to contribute to building a positive team spirit
Able to successfully manage time pressure, work against deadlines and deliver strong results on schedule for multiple projects
Able to handle multiple tasks or projects at one time meeting assigned deadlines

KNOWLEDGE
Knowledge of BOR/USG policy requirements and regulations

SKILLS
Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
Outstanding negotiation, relationship, and communication skills with ability to collaborate and influence across levels with internal and external end users (including very senior executives in both sides)
Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite)
Strong attention to detail and follow up skills
Strong customer service skills and phone and e-mail etiquette

Other Information

This is not a supervisory position.
This position has financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel

Background Check

• Credit Report
• Standard Enhanced
• Education

Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.

All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.

https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf