"Procurement Officer"

Job Summary

Collaborates with campus customers, colleagues within the University and throughout the State of Georgia, and the supplier community to acquire the supplies, equipment, and services needed by the University for teaching, research, and service activities. Responsible for negotiating, preparing, executing, or recommending execution, awarding and administering all contracts, purchase orders and rental agreements which involve expenditures for supplies, materials, equipment and contractual services.

Responsibilities

• Reviews Request for Proposals and Request for Quotes for processing
• Reviews and analyzes purchase requisitions and determines the appropriate method of procurement
• Maintains purchase orders, etc., for the purpose of ensuring proper processing of data and provides necessary information and complies with policy regulations and requirements
• Determines the appropriate method of procurement for unique and complex purchase requisitions
• Investigates and develops sources of supply, final preparation of solicitation specifications and scope of work requirements in collaboration with end-users, issues RFQ's, RFP's, RFI's and purchase orders
• Develops pricing structure and manages evaluation committees
• Reviews, scrutinizes, summarizes, and evaluates quotations and proposals
• Authorizes and issues procurement contract awards
• Monitors customer satisfaction regarding goods and services received for the purpose of resolving any outstanding issues and improving the quality of services and products purchased
• Interacts with vendors and suppliers to actively expedite open purchase orders to provide timely delivery of products and/or services
• Responsible for the overall end-user and supplier relationship, assists with negotiations and assures assigned contract awards meet the agreed upon business objectives
• Manages the Contract Assessment Report (CAR) process with end-users and suppliers to ensure that supply market trends, supplier performance and KSU business needs are aligned
• Assists in resolving billing discrepancies associated with open purchase orders to ensure prompt purchase order close out
• Coordinates the resolution of purchase order payment issues with Accounts Payable, as needed

Required Qualifications

Educational Requirements

Bachelor's degree from an accredited institution of higher education in Business or Humanities or an equivalent combination of relevant education and/or experience

Required Experience

Three (3) years of work experience in procurement, acquisition, contracting or related area

Preferred Qualifications

Working Knowledge of PeopleSoft (Oracle). One or more of the following certifications: Georgia Certified Purchasing Associate (GCPA) or ability to obtain within nine (9) months of hire; Georgia Certified Purchasing Manager (GCPM); Certified Professional Procurement Officer (CPPO); Certified Professional Public Buyer (CPPB); Certified Professional in Supply Chain Management (CPSM). An advanced degree from an accredited institution of higher education in Business or Humanities. Previous experience in supply chain, materials management, or paralegal contract administration. Prior experience in an academic environment and/or procurement.

Knowledge, Skills, & Abilities

Abilities

Able and willing to give advice and guidance, sharing knowledge, and providing counsel and feedback. Able to contribute to building a positive team spirit. Able to successfully manage time pressure, work against deadlines and deliver strong results on schedule for multiple projects. Able to handle multiple tasks or projects at one time meeting assigned deadlines.

Knowledge

Knowledge of BOR/USG policy requirements and regulations.

Skills

Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills. Outstanding negotiation, relationship, and communication skills with ability to collaborate and influence across levels with internal and external end users (including very senior executives in both sides). Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite). Strong attention to detail and follow up skills. Strong customer service skills and phone and e-mail etiquette.