"Procurement Operations Specialist II (Raleigh, NC)"

Procurement Operations Specialist II (Raleigh, NC)

Company: Western Governors University

Job Location: Category: Business and Financial Services Type: Full-Time

Job Type: Full time

Job Number: JR-022708

Location: WGU North Carolina

If you're passionate about building a better future for individuals, communities, and our country-and you're committed to working hard to play your part in building that future-consider WGU as the next step in your career.

Driven by a mission to expand access to higher education through online, competency-based degree programs, WGU is also committed to being a great place to work for a diverse workforce of student-focused professionals. The university has pioneered a new way to learn in the 21st century, one that has received praise from academic, industry, government, and media leaders. Whatever your role, working for WGU gives you a part to play in helping students graduate, creating a better tomorrow for themselves and their families.

The salary range for this position takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.

At WGU, it is not typical for an individual to be hired at or near the top of the range for their position, and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is: Grade: Professional 306 Pay Range: $60,300.00 - $90,500.00

Job Description

Job Duties

• Executes the supplier registration process by processing registration within metrics and ensuring the records are complete, accurate, and compliant.
• Processes requisition and purchase order requests within metrics and ensures the requests are complete, accurate, and compliant.
• Conducts invoice and purchase order discrepancy reconciliations within metrics in collaboration with Accounts Payable, stakeholders, and suppliers.
• Works closely with stakeholders and suppliers to provide support, training, and guidance on procurement-related matters.
• Maintains a good understanding of procurement systems to ensure seamless operations, including managing procurement software, such as punchout catalogs and third-party ordering sites, verifying data accuracy, and providing updates as needed.
• Monitors the procurement inbox and takes action on assigned emails or emails related to assigned areas of responsibility.
• Monitors procurement spend on Procurement Cards and follows up with stakeholders to verify and reconcile transactions.
• Coordinates with internal stakeholders to help manage the funding, administration, and distribution of gift cards.
• Assists in developing internal procurement training and delivery to university stakeholders and suppliers.
• Provides support for and execution of all requisition types within the source-to-pay process.
• Performs research within procurement systems to provide stakeholders with relevant decision-making information.
• Effectively communicates financial information to relevant stakeholders.
• Performs other job-related duties as assigned.

KSAs

• Ability to communicate effectively and professionally with stakeholders, suppliers, and other team members
• Knowledge of procurement processes, systems, and software
• Attention to detail and a high level of accuracy
• Strong organization and documentation skills
• Ability to manage multiple tasks, prioritize effectively, and complete tasks by assigned due dates
• Ability to follow processes and learn quickly
• Proficiency in Microsoft Office Suite, especially Excel and Word
• Strong decision-making skills
• Advanced knowledge of the procure-to-pay process
• Technical skills related to procure-to-pay solutions

Minimum Qualifications

• Bachelor's Degree in Business Administration, Supply Chain Management, or related field
• 1 year of experience in procurement or supply chain management
• Experience in executing the procure-to-pay process and related systems
• Equivalent relevant experience performing the essential functions of this job may substitute for education degree requirements. Generally, equivalent relevant experience is defined as 1 year of experience for 1 year of education and is the discretion of the hiring manager.
• Must currently reside in, or be willing to relocate to, the Raleigh, North Carolina area within 90 days of offer acceptance.
• Ability to work on-site at the Raleigh, NC office four (4) days per week with the option to work remotely on Fridays, as scheduled by the department.

Preferred Qualifications

• Master's Degree
• 3 years of experience working with procurement and ERP systems (e.g., Workday, e-Procurement software)
• Certification in procurement or supply chain management (e.g., CPSM, CPIM) or related field
• Higher Education procurement experience
• Basic Accounting knowledge
• Ability to travel for team meetings, projects, or professional conferences