Procurement Representative, Department of Biology Science Store

unprecedented developments in interdisciplinary research have made the 21st century the Century of Biology.

The Department of Biology is part of The College of Arts + Sciences, the oldest and largest academic division of Indiana University (IU).

Job Summary

Department-Specific Responsibilities

• Under moderate supervision, processes purchase requests in IU's procurement system, Buy. IU.
• Places online orders and processes expense reports in Emburse as needed.
• Reviews invoices for accuracy and generates accurate cost and/or quantity receipts.
• Answers questions related to purchases, policies, and processes, serving as an informational resource for department or other departments in identifying appropriate vendors and suppliers and purchase methods.
• Communicates with suppliers and internal customers regarding purchases.
• Oversees inventory of necessary items and coordinates reorder, inventory receipt, and/or returns as needed.
• Collaborates with the Biology purchasing team to support one another's workload as needed.
• Monitors procurement processes and communicates issues with supervisor to inform decisions.
• Prepares reports to monitor outstanding procurement documents and payments.

General Responsibilities

• Under moderate supervision, performs routine and ad hoc administrative tasks in support of the procurement function, administering the transactions associated with obtaining goods and services for the university.
• Serves as an informational resource for department or other departments in identifying appropriate vendors and suppliers.
• Responds to employee inquiries and requests and explains policies and procedures.
• Monitors procurement processes and communicates issues with supervisor to inform decisions.
• Oversees inventory of necessary items and coordinates reorder, inventory receipt, and/or returns as needed.
• Prepares reports to monitor outstanding procurement documents and payments.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED).

WORK EXPERIENCE

Required

• 2 years in a relevant field.

Preferred

• Purchasing experience.
• Experience with IU systems and policies.

SKILLS

Required

• Proficient written and verbal communication skills.
• Ability to build strong customer relationships.
• Instills commitment to organizational goals.
• Ability to influence internal and/or external constituents.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Promotes information sharing.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Department of Biology

Bloomington, Indiana

Advertised Salary

$40,000 - $42,000 per year, depending on experience

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Intermediate

FLSA: Nonexempt

Job Function: Finance

Job Family: Procurement

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Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

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